Administrator

Stellenbosch University; Stellenbosch; On-site; ZAR 360,000 - 480,000; Full time

Job summary

Stellenbosch University invites applications for an Administrator within the Centre for Collaboration in Africa (CCA) at SU International, Post Level 10. The role focuses on financial, administrative and project management support for the CCA, including data entry, reporting and coordination of travel and events.

The successful candidate will assist with the INTERINFO system, digital platforms, and content curation for the SU Africa portal, while supporting partnerships across Africa.

Qualifications

• National diploma (NQF level 6) required.
• At least three years' administrative experience in a complex, fast-paced environment.
• Experience in financial administration and record-keeping.
• Experience in supporting multi-stakeholder projects, project administration and travel/meeting coordination.
• Experience in database and online-system administration and data analysis.
• Excellent written and verbal communication skills in English.
• Strong organisational and time-management skills.

Responsibilities

• Assist with financial administration including capturing purchase orders and reimbursements.
• Coordinate travel logistics: flights, accommodation, DSAs and related arrangements.
• Provide administrative and project management support and minute-taking.
• Administer events, trainings, workshops and talks, including registration and post-training evaluation.
• Maintain calendars, MoUs, and archival records; coordinate logistics for visitors.

Skills

MS Office

Word

Excel

PowerPoint

Outlook

Teams

English communication

Multi-stakeholder coordination

Education

National diploma (NQF level 6)

Bachelor's degree (advantageous)

Tools

WordPress

Database systems

Inter INF O / information system

Job description

Department Description/Departement Beskrywing

Stellenbosch University International (SUI)

Centre for Collaboration in Africa

Administrator: Centre for Collaboration in Africa (CCA) (Post Level 10)

(Stellenbosch Campus)

Ref. SUI/319/1026

The Centre for Collaboration in Africa (CCA) at SU International (SUI) creates an enabling environment for Stellenbosch University to partner with institutions across the African continent, working in collaboration with various local, Africa-continental and global partners. The CCA Administrator provides financial, administrative and project management support to the Centre, while also assisting with the INTERINFO internationalisation information system and the curation of the CCA's digital platforms.

Duties/Pligte

• Working closely with the Coordinator: Finance and Administration to assist with the CCA's financial administration, including capturing purchase orders, collecting supporting documents for hotel and flight bookings, reimbursements and DSA payments, and providing basic financial administration.
• Providing administrative and project management support, which includes coordinating travel logistics such as flights, transport, accommodation and DSAs, assisting with report writing, communicating with partners and writing minutes of meetings.
• Administering events, training programmes, workshops and PERIPERI U Talk sessions, including registering participants, facilitating online sessions, and assisting with post-training evaluation and recommendation reports.
• Maintaining the CCA's shared calendar, documentation, MoUs and meeting records, and arranging visitor logistics, catering and office management.
• Assisting with the INTERINFO Integrated Information System, including accurate and regular data entry, reporting, training of colleagues, and participation in system testing and updates.
• Assisting with the CCA's digital platform management and content curation, which includes maintaining the SU Africa platform website and online library, uploading resources in line with metadata standards, and liaising with the SUI communication focal point and partners to source institutional stories.

Job Requirements/Pos Vereistes

• National diploma (NQF level 6).
• At least three years' administrative experience in a complex, fast-paced environment.
• Experience in financial administration and record-keeping.
• Experience in supporting multi-stakeholder projects, project administration and the coordination of travel, meetings and events.
• Experience in database and online-system administration, data capturing and analysis, with the ability to produce accurate reports.
• Excellent computer profiency in MS Office, particular Word, Excel, PowerPoint, Outlook and Teams.
• Excellent written and verbal communication skills in English.
• Strong organisational and systematic administrative skills, with the ability to manage multiple priorities, establish priorities and work accurately under pressure.
• Excellent time-management skills, attention to detail and the ability to manage large volumes of information while meeting deadlines.
• Strong interpersonal skills and the ability to communicate effectively with colleagues and external stakeholders.
• Demonstrated ability to take initiative, exercise sound judgement, solve problems proactively and work with minimal supervision.
• The ability to plan strategically, think analytically and contribute to continuous process improvement.
• The ability to work both independently and as part of a team.

Recommendation/Aanbeveling

• Bachelor's degree.
• Working knowledge of Stellenbosch University and its environments.
• Experience with database management, as well as content management systems such as WordPress.
• Expertise in the use of Stellenbosch University's administrative and financial systems.
• Basic design skills, for example in Canva or the Adobe Creative Suite.
• Familiarity with African higher education networks and international academic collaboration frameworks.
• Cross-cultural communication experience in multicultural environments.

Equal Opportunity Statement

The University is committed to employment equity (EE), and appointments will be made in line with the institutional EE Plan.

Stellenbosch University reserves the right not to make an appointment.

Stellenbosch University reserves the right to investigate qualifications and conduct background checks on all candidates.

Enquiries/Navrae

Enquiries about this post: Dr Carinus de Kock on 021 808 9795, or at [e-mail]

Enquiries about remuneration/benefits and technical assistance with the electronic application process: Human Resources Client Services Centre, on 021 808 2753 (Stellenbosch), or 021 938 9636 (Tygerberg), or at [e-mail]

CurrencyZAR Commencement Date01-Dec-2026 Closing Date29-Oct-2026 Amount of Travel Work At Home