Administrative Officer

Stellenbosch University; Stellenbosch; On-site; ZAR 360,000 - 480,000; Full time

Job summary

Stellenbosch University’s Division for Research Development seeks an Administrative Officer: Research Outputs and Information (Post Level 10, Stellenbosch Campus) to coordinate annual DHET submissions, assist with documentation, and support research data analyses.

You will liaise with committees, manage internal evaluation logistics, and contribute to quality assurance of DHET spreadsheets and the ROSS system, while maintaining meticulous records.

Qualifications

• Relevant NQF 6 qualification.
• At least three years' relevant experience in a higher education or research environment.
• Experience in data processing and analyses to support research intelligence, benchmarking and strategic reporting.
• Proven experience coordinating administrative processes and managing large volumes of information.
• Experience in the submission process of research outputs and/or creative outputs for subsidy purposes to the DHET.
• High-level computer proficiency with the Microsoft Office package, specifically Excel.
• Excellent organisational, planning, and administrative skills with strong attention to detail.
• Strong verbal and written communication skills in English.

Responsibilities

• Coordinating the annual submission of creative outputs to the DHET for subsidy purposes.
• Providing administrative assistance with the annual submission of research outputs to the DHET for subsidy purposes.
• Assisting with research-related data analyses and reporting.
• Assisting with Symplectic Elements system training to users, as required.
• Assisting with appropriate user analyses and reporting regarding research-related information at SU.
• Keeping track of and assisting with the analyses of selected research-related information within the Division for Research Development.
• Assisting with the collection and preparation of research information for the annual research output survey and bibliometric analyses.

Skills

English proficiency

Data analysis

Office admin

Documentation management

Education

NQF 6 qualification

Tools

Excel

Symplectic Elements

Microsoft BI Warehouse

Job description

Department Description/Departement Beskrywing

Division for Research Development

Administrative Officer: Research Outputs and Information

(Post Level 10)

(Stellenbosch Campus)

Ref. ANO/318/1026

The Division for Research Development (DRD) is tasked with the advancement, facilitation and support of research at Stellenbosch University (SU). Our support directly contributes to SU's core strategic themes as described in the strategic framework, in that it strengthens and grows the institutional knowledge base; ensures sustainability (in particular, financial); promotes academic staff and postgraduate student success; and promotes diversity through research capacity development and support. The Division is divided into different clusters/offices that support ethics and integrity, research contracts, national and international funding, postgraduate studies, postdoctoral research fellows, and research information and strategic initiatives.

Duties/Pligte

Coordinating the annual submission of creative outputs to the DHET for subsidy purposes. Providing administrative assistance with the annual submission of research outputs to the DHET for subsidy purposes. Assisting with research-related data analyses and reporting.

Specific Duties Include

• Coordinating the internal processes with regards to the submission of creative outputs to the DHET, including the peer review process, liaising with the creative outputs committee and preparing and submitting documentation to the DHET.
• Providing administrative assistance with the internal processes with regards to the submission of research outputs to the DHET, including assisting with the logistics of the internal evaluation panels, following up on outstanding documentation, making preparations for the internal audit process, quality assurance of DHET spreadsheets and uploading documents to the DHET system, ROSS.
• Assisting with Symplectic Elements system training to users, as required.
• Assisting with appropriate user analyses and reporting regarding research-related information at SU.
• Keeping track of and assisting with the analyses of selected research-related information within the Division for Research Development.
• Assisting with the collection and preparation of research information for the annual research output survey as well as specific requests for bibliometric analyses and research-related landscape analyses.

Job Requirements/Pos Vereistes

• A relevant NQF 6 qualification.
• At least three years' relevant experience in a higher education or research environment.
• Experience in data processing and analyses of research-related information to support research intelligence, benchmarking and strategic reporting.
• Proven experience in coordinating administrative processes and managing large volumes of information and documentation.
• Experience in the submission process of research outputs and/or creative outputs for subsidy purposes to the DHET.
• High-level computer proficiency with regard to the Microsoft Office package, specifically an advanced proficiency in Excel.
• Excellent organisational, planning, and administrative skills with strong attention to detail.
• Strong verbal and written communication skills in English.
• Proven ability to work accurately under pressure and meet strict deadlines.
• The ability to work independently as well as collaboratively within a team environment.
• Experience in office management systems and procedures.
• Knowledge of information/data management best practices, preferably in support of research at (a) higher education institution(s).

Recommendation/Aanbeveling

• Knowledge of bibliometric analyses and tools (such as SciVal, Dimensions, Altmetric) and research intelligence methods and processes.
• Knowledge of SUs research information management processes.
• Knowledge of MS Excel and/or other relevant statistical analysis software.
• Experience with the use of Microsoft BI Warehouse.

Enquiries/Navrae

Enquiries about this post: Maryke Hunter-Hüsselmann on 021 808 4623, or at [e-mail]

Enquiries about remuneration/benefits and technical assistance with the electronic application process: Human Resources Client Services Centre, on 021 808 2753 (Stellenbosch), or 021 938 9636 (Tygerberg), or at [e-mail]

CurrencyZAR Commencement Date01-Feb-2027 Closing Date02-Nov-2026 Amount of Travel Work At Home