Administrative Coordinator - Financial Services Hub

Placements24; Bloemfontein; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Fully remote position

Competitive salary

Professional development resources

Collaborative remote team

Job summary

Placements24 is seeking an Administrative Coordinator to join a remote finance team. The role focuses on maintaining operational efficiency across administrative functions for a trusted financial services firm.

You will thrive in a fast-paced virtual environment, collaborating with colleagues to deliver accurate documentation and effective client support. Ideal candidates are highly organized, with excellent communication and time-management abilities, and possess experience in administrative

Qualifications

• Experience in administrative or coordination roles, preferably in financial services.
• Excellent written and verbal communication suitable for remote professional interaction.
• Proficiency in Microsoft Office Suite; familiarity with financial software or CRM systems a plus.

Responsibilities

• Provide comprehensive administrative support to the finance team and manage daily tasks.
• Coordinate and schedule meetings using virtual conferencing tools.
• Manage electronic filing and maintain up-to-date financial records.
• Prepare and format reports, presentations, and correspondence with accuracy.
• Process and track incoming/outgoing mail and deliveries for the remote team.
• Assist with data entry and maintenance of client databases and internal systems.
• Respond to inquiries from clients and staff in a professional, timely manner.
• Support onboarding of new team members and ensure administrative requirements are met.
• Coordinate project timelines and track progress of financial initiatives.
• Maintain office supplies and manage vendor relationships for remote needs.

Skills

Organizational skills

Communication skills

Time management

Remote collaboration

Education

High school diploma

Tools

Microsoft Office Suite

CRM systems

Job description

About the Role

Our client, a respected entity within the financial services sector, is seeking a dedicated Administrative Coordinator to join their remote team. This position is crucial for maintaining the operational efficiency of the finance department, supporting various administrative functions that underpin our client's success. The ideal candidate will be exceptionally organized, detail-oriented, and possess strong communication skills, thriving in a virtual, fast-paced setting. You will play a key role in ensuring that all administrative processes are handled with precision and professionalism. This is a unique opportunity to contribute your administrative expertise to a well-established firm from the comfort of your home office. We are committed to building a high-performing remote workforce and providing a supportive environment for professional growth. Your role will be integral to our client's ability to deliver exceptional service and maintain strong client relationships.

Key Responsibilities

• Provide comprehensive administrative support to the financial services team, managing daily operational tasks.
• Coordinate and schedule meetings, both internal and external, using virtual conferencing tools.
• Manage electronic filing systems and ensure accurate, up-to-date record-keeping for all financial documentation.
• Prepare and format reports, presentations, and correspondence with a high degree of accuracy.
• Process and track incoming and outgoing mail and deliveries for the remote team.
• Assist with data entry and the maintenance of client databases and internal systems.
• Respond to inquiries from clients and internal staff in a professional and timely manner.
• Support the onboarding process for new team members, ensuring all administrative requirements are met.
• Assist in coordinating project timelines and tracking progress of financial initiatives.
• Maintain office supplies and manage vendor relationships for remote operational needs.

Requirements

• Proven experience in an administrative or coordination role, preferably within financial services or a related field.
• Exceptional organizational and multitasking abilities, with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with financial software or CRM systems is a plus.
• Excellent written and verbal communication skills, suitable for remote professional interaction.
• Ability to work autonomously, manage time effectively, and meet deadlines in a remote work environment.
• Strong problem-solving skills and a proactive approach to task management.
• High school diploma or equivalent; further education or certifications in administration are advantageous.
• Must have a reliable internet connection and a dedicated workspace for remote work.
• Experience with virtual collaboration tools and remote work platforms is essential.

Benefits

• Fully remote position offering significant work-life balance.
• Competitive salary reflecting your expertise and experience.
• Opportunity to work within a reputable financial services organization.
• Access to ongoing professional development and training resources.
• Be part of a collaborative and supportive remote team.
• Contribute to a company that values efficiency and client satisfaction.
• Career advancement prospects within a stable industry.