Administrative Associate - Level Iii Engineering

Prime Response, Inc.; Johannesburg; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Prime Response, Inc. in Johannesburg is seeking an Administrative Associate to support a data center construction project. You will coordinate documents, input data, and prepare reports and correspondence while assisting with scheduling and meetings.

The role requires strong organizational skills, attention to detail, and the ability to multitask with minimal supervision, ensuring confidentiality and timely information for internal teams.

Qualifications

• Experience in administrative support and coordinating documents.
• Ability to compile statistical reports and conduct data entry.
• Proficiency with databases or spreadsheets.
• Prepare correspondence and schedule meetings.
• Respond to inquiries from internal and external stakeholders.
• Maintain compliance with relevant regulatory requirements.

Responsibilities

• Provides administrative support by conducting research, preparing statistical reports and addressing information requests.
• Gathers, compiles and verifies information and enters it into reports, forms and databases.
• Completes data collection, data entry and report generation on departmental activities.
• Prepares correspondence, receives visitors, arranges conference calls and schedules meetings.
• Responds to inquiries from internal or external sources about the organization and processes.
• Prepares documentation for vendor payments and supports accounts payable inquiries.
• Documents and maintains departmental policies and procedures.
• Participates in departmental improvement projects as needed.
• Performs other routine administrative activities per established procedures.

Skills

Communicates effectively

Plans and aligns

Action oriented

Customer focus

Ensures accountability

Data Communication and Visualization

Data Analytics

Education

High school diploma or certificate of completion of secondary education or equivalent experience

Licensing for export controls or sanctions regulations (where applicable)

Job description

Overview

Our client in the power generation industry is looking for an Administrative Associate to join their team in Johannesburg, South Africa for a data center construction project. The Administrative Associate Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Completes work with a limited degree of supervision.

Responsibilities

• Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests.
• Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.
• Completes data collection, data entry and report generation on various departmental related activities.
• Performs associate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
• Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
• Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
• Documents and maintains departmental policies and procedures.
• Participates as a team member on departmental related business improvement assignments and projects as needed.
• Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department.
• Act as an informal resource for colleagues with less experience.

Qualifications and Competencies

• Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.
• Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Customer focus - Building strong customer relationships and delivering customer-centric solutions.
• Ensures accountability - Holding self and others accountable to meet commitments.
• Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.
• Data Analytics - Interprets information relying on knowledge of business or functional frameworks and leverages analytical problem-solving tools to draw conclusions and communicate meaningful patterns that drive business insights; assesses quality of data as an initial step of the analysis.
  
• High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.
• This position may require licensing for compliance with export controls or sanctions regulations.
• Requires significant relevant work experience or specialized skills obtained through education, training or on-the-job experience.