Administrative Assistant - Finance

Placements24; Stellenbosch; Hybrid; ZAR 180.000 - 260.000; Vollzeit

Benefits dieser Stelle

Competitive salary

Professional development

Hybrid work model

Team events

Networking opportunities

Zusammenfassung

Placements24 is seeking a meticulous Administrative Assistant to support the Finance department in Paarl, Western Cape. The role focuses on data accuracy, invoice processing, and financial record-keeping in a hybrid work setting.

You will collaborate with the Finance Manager and team to ensure timely financial operations and reporting. The ideal candidate has strong numerical skills, excellent organizational abilities, and a proactive approach to problem-solving.

Qualifikationen

• Proven administrative experience, preferably in a Finance department.
• Strong numerical aptitude and data accuracy.
• Proficient in Microsoft Office, especially Excel for data management and analysis.
• Excellent organizational and time-management skills with meticulous attention to detail.
• Strong communication and interpersonal abilities; maintain confidentiality.

Aufgaben

• Provide comprehensive administrative support to the Finance Manager and team.
• Assist with processing invoices, expense claims, and accounts payable/receivable.
• Maintain financial records, ledgers and databases with high accuracy.
• Schedule meetings, prepare agendas and take minutes as required.
• Manage correspondence related to financial matters and support reports.

Kenntnisse

Numerical aptitude

Attention to detail

Organizational skills

Communication skills

Discretion / confidentiality

Tools

Excel

Sage

QuickBooks

Jobbeschreibung

About the Role

Our client, a growing financial services firm, is seeking a meticulous and organized Administrative Assistant to support their Finance department in Paarl, Western Cape .

This role is crucial for maintaining the efficiency of daily financial operations and providing essential support to the finance team. The ideal candidate will possess strong numerical aptitude, excellent attention to detail, and outstanding organizational skills. This is a prime opportunity to develop your career within the finance sector in a collaborative and professional setting. We are looking for an individual who is proactive, reliable, and capable of managing a range of administrative tasks with precision. This hybrid position offers a balance of in-office collaboration and remote flexibility, enhancing work-life integration. Your contribution will be integral to the accurate and timely functioning of our client's financial department.

Key Responsibilities

• Provide comprehensive administrative support to the Finance Manager and the finance team.
• Assist with the processing of invoices, expense claims, and accounts payable/receivable.
• Maintain financial records, ledgers, and databases with high accuracy.
• Schedule financial meetings, prepare agendas, and take minutes when required.
• Manage correspondence related to financial matters.
• Support the preparation of financial reports and presentations.
• Assist with budget tracking and reconciliation tasks.
• Handle data entry for financial transactions and ensure data integrity.
• Coordinate with external vendors and clients on financial inquiries.
• Ensure compliance with financial policies and procedures.

Requirements

• Previous experience in an administrative role, with a strong preference for experience within a Finance department.
• Proficiency in Microsoft Office Suite, particularly Excel for data management and analysis.
• Understanding of basic accounting principles and financial terminology.
• Excellent organizational and time-management skills, with meticulous attention to detail.
• Strong communication and interpersonal skills.
• Ability to handle sensitive financial information with utmost confidentiality.
• A proactive approach to problem-solving and task management.
• Comfort working in a hybrid environment, balancing office presence with remote work.
• Experience with accounting software (e.g., QuickBooks, Sage) is a significant advantage.
• Must be able to commute to our Paarl, Western Cape office for in-office days.

Benefits

• Competitive salary package commensurate with skills and experience.
• Opportunities for professional development and training in financial administration.
• A collaborative and supportive team environment.
• Flexible hybrid work model.
• Contribute to a reputable financial services firm in Paarl, Western Cape .
• Exposure to various aspects of financial operations.
• Regular team events and opportunities for networking.