Administrative Assistant - Finance

Placements24; Paarl; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Professional development & training

Collaborative team environment

Flexible hybrid work model

Paarl office experience

Job summary

Placements24 in Paarl, Western Cape, is seeking an Administrative Assistant to support the Finance department. The role focuses on maintaining financial operations with strong numerical accuracy and organizational excellence.

The position offers hybrid work with in-office days in Paarl. The ideal candidate will handle invoices, financial records, and meetings while maintaining confidentiality and professionalism within a growing financial services environment.

Qualifications

• Previous experience in an administrative role, preferably in a Finance department.
• Proficiency in Microsoft Office Suite, especially Excel for data management and analysis.
• Understanding of basic accounting principles and financial terminology.
• Excellent organizational and time-management skills with meticulous attention to detail.
• Strong communication and interpersonal skills.
• Ability to handle sensitive financial information with utmost confidentiality.
• Proactive approach to problem-solving and task management.
• Comfort with hybrid work, balancing office presence with remote work.
• Experience with accounting software (QuickBooks, Sage) is a significant advantage.
• Must be able to commute to Paarl office for in-office days.

Responsibilities

• Provide comprehensive administrative support to the Finance Manager and the finance team.
• Assist with the processing of invoices, expense claims, and accounts payable/receivable.
• Maintain financial records, ledgers, and databases with high accuracy.
• Schedule financial meetings, prepare agendas, and take minutes when required.
• Manage correspondence related to financial matters.
• Support the preparation of financial reports and presentations.
• Assist with budget tracking and reconciliation tasks.
• Handle data entry for financial transactions and ensure data integrity.
• Coordinate with external vendors and clients on financial inquiries.
• Ensure compliance with financial policies and procedures.

Skills

Attention to detail

Organizational skills

Strong communication

Time management

Numerical aptitude

Proactive problem-solving

Confidentiality

Hybrid work mindset

Tools

Excel

Microsoft Office

QuickBooks

Sage

Job description

About the Role

Our client, a growing financial services firm, is seeking a meticulous and organized Administrative Assistant to support their Finance department in Paarl, Western Cape .

This role is crucial for maintaining the efficiency of daily financial operations and providing essential support to the finance team. The ideal candidate will possess strong numerical aptitude, excellent attention to detail, and outstanding organizational skills. This is a prime opportunity to develop your career within the finance sector in a collaborative and professional setting. We are looking for an individual who is proactive, reliable, and capable of managing a range of administrative tasks with precision. This hybrid position offers a balance of in-office collaboration and remote flexibility, enhancing work-life integration. Your contribution will be integral to the accurate and timely functioning of our client's financial department.

Key Responsibilities

• Provide comprehensive administrative support to the Finance Manager and the finance team.
• Assist with the processing of invoices, expense claims, and accounts payable/receivable.
• Maintain financial records, ledgers, and databases with high accuracy.
• Schedule financial meetings, prepare agendas, and take minutes when required.
• Manage correspondence related to financial matters.
• Support the preparation of financial reports and presentations.
• Assist with budget tracking and reconciliation tasks.
• Handle data entry for financial transactions and ensure data integrity.
• Coordinate with external vendors and clients on financial inquiries.
• Ensure compliance with financial policies and procedures.

Requirements

• Previous experience in an administrative role, with a strong preference for experience within a Finance department.
• Proficiency in Microsoft Office Suite, particularly Excel for data management and analysis.
• Understanding of basic accounting principles and financial terminology.
• Excellent organizational and time-management skills, with meticulous attention to detail.
• Strong communication and interpersonal skills.
• Ability to handle sensitive financial information with utmost confidentiality.
• A proactive approach to problem-solving and task management.
• Comfort working in a hybrid environment, balancing office presence with remote work.
• Experience with accounting software (e.g., QuickBooks, Sage) is a significant advantage.
• Must be able to commute to our Paarl, Western Cape office for in-office days.

Benefits

• Competitive salary package commensurate with skills and experience.
• Opportunities for professional development and training in financial administration.
• A collaborative and supportive team environment.
• Flexible hybrid work model.
• Contribute to a reputable financial services firm in Paarl, Western Cape .
• Exposure to various aspects of financial operations.
• Regular team events and opportunities for networking.