ADMINISTRATION CLERK: DHIS LEVEL 5 (1 Post)

Department of Health; Heidelberg; On-site; ZAR 199,000 - 270,000; Full time

Job summary

The Department of Health in Gauteng invites applications for an Administration Clerk: DHIS Level 5. You will capture data in DHIS and PPIPV3/ChildPIPV3, perform quick QA on primary sources, and prepare routine HIM reports.

You must hold Grade 12 and be computer literate; the role requires liaison with providers, data submission, and confidentiality. The post closes 11 September 2026; apply online via the e-Recruitment portal with Z83 form and CV.

Qualifications

• Grade12 Certificate or NQF Level 4; computer literacy required.
• Knowledge of hospital data management systems preferred.

Responsibilities

• Capture data on DHIS. PPIPV3 (Perinatal Problem Identification Programme version 3) and ChildPIPV3 (Child Problem Identification Programme version 3) databases and update HIM databases.
• Conduct rapid data quality assessment on primary sources before capturing.
• Compile and submit routine HIM unit reports and organise monthly hospital data interrogation meetings.
• Complete and sign a weekly summary form for monthly reports and assist timely preparation of required reports.
• Source data from electronic (HIS) and manual systems; ensure data is available and ready for audit.
• Escalate poor data quality to supervisor and maintain data confidentiality; liaise with internal/external stakeholders.

Skills

Computer literacy

Education

Grade12 Certificate or NQF Level 4

Job description

ADMINISTRATION CLERK: DHIS LEVEL 5 (1 Post)

• Reference Number : refs/056422
• Directorate : ADMINISTRATION AND SUPPORT
• Number of Posts : 1
• Package : R234 453.00 per annum (plus benefits)

Requirements :

• Grade12 Certificate or NQF Level 4. Computer literacy.

Duties :

• Capture Data on DHIS. PPIPV3 (Perinatal Problem Identification Programme version 3) and ChildPIPV3 (Child Problem Identification Programme version 3) database and update institutions Health Information Management (HIM) databases. Conduct rapid data quality assessment on primary source before capturing. Follow up any discrepancies with relevant service provider. Compile and submit routine reports, organise and conduct monthly hospital data interrogation meetings. Complete and sign a weekly summary form for use in monthly report. Assist timely preparation and submission of required reports based on the Work Plan of HIM Unit. Source data from both electronic (HIS) and manual system. Ensure that data is received regularly and follow up on non-submission. Ensure that the primary source of data is available and ready for audit. Escalate poor quality data challenges to the supervisor: perform any other task to comply with Performance management and development System (Contracting, Mid-year assessment and final assessment. Experience or certificate in hospital data management system will be an added advantage. Sound knowledge of National Health Programme Strategies process, data elements and indications will be an added advantage. Ability to liaise with internal and external stakeholder, ability to work under pressure. Ability to handle information confidentiality. Knowledge and application of Batho Pele Principles. Sound verbal and written communication skill. Must be self-motivated to handle tasks of multidisciplinary nature. Knowledge of regulation and legislative framework related to health information management and the ability to interpret them. Perform other duties assigned by the supervisor that are related to the job description that is lawful.

Notes :

• Kindly note that No payment of any kind is required when applying for posts advertised by the Gauteng Department of Health. The Department reserves the right not to fill any advertised posts. Applications should be submitted strictly online at the following E-Recruitment portal: http://jobs.gauteng.gov.za. No hand-delivered, faxed, or emailed applications will be accepted. For assistance with online applications, please email your query to [e-mail]. The application should be accompanied by a fully completed and signed new Z83 form obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents. The Z83 form must be fully completed and signed by the applicant. The following must be considered in relation to the completion of the Z83 by the applicant. All the fields in Part A, Part C and Part D must be completed. Leave the following question blank if they are not in possession of such:” If your profession or occupation requires official registration, provide date and particulars of registration”. Application without proof of a new Z83 application form and detailed CV will be disqualified. Application must indicate the post reference number on their application. Shortlisted candidates will receive communication from HR Unit to submit certified copies of educational qualifications and other relevant documents not older than 6 months on or before the day of the interview). Personnel Suitability Checks (criminal checks, citizenship checks, qualification verification, company directorship, social media, financial record checks, reference checks) must be conducted prior appointment. Candidates in possession of a foreign qualification must furnish the Department with an evaluation certificate from the South African Qualification Authority (SAQA).. The recommended candidate may be subjected to medical surveillance as required by the Occupational Health and Safety Act 5/1993. The Gauteng Department of Health is guided by the principles of Employment Equity.

Employer : Department of Health

Closing Date : 11-09-2026

Criteria Questions

Do you have a Grade 12 Certificate

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If youdo not receive any response within 3 months, please accept that your application was not successful.