Admin Specialist- Centennial Place

Old Mutual Life Assurance Company (SA) Ltd; Cape Town; On-site; ZAR 120,000 - 170,000; Full time

Job summary

Old Mutual Life Assurance Company (SA) Ltd is seeking an administrative professional in Cape Town to support routine office duties and stakeholder coordination. Responsibilities include drafting correspondence, scheduling, data maintenance, and assisting internal and external stakeholders while ensuring accuracy and timeliness.

The role emphasizes organisational skills, Microsoft Office proficiency, and the ability to support senior executives in daily operations within the Financial Services

Qualifications

• Experience with drafting correspondences and routine letters.
• Familiarity with data organisation and Microsoft documents/databases.
• Ability to schedule meetings and travel for executives.

Responsibilities

• Produce, update, and provide best practice support on Microsoft documents, databases, and departmental systems.
• Schedule appointments, arrange meetings and conferences, and organize travel plans for senior colleagues.
• Prepare routine letters, emails, minutes, and reports for approval by senior staff.
• Design monthly schedules and delegate work to speed up workflow.
• Collect data from standard sources and prepare standard reports.
• Extract and combine data to generate standard insights and reporting.

Job description

Job Description

Performs routine administrative duties such as drafting correspondences, scheduling appointments, organising and maintaining data, as well as assisting internal and external stakeholders.

Responsibilities

Administration Produce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems.

Business Meetings/Events Arrangement Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time.

Correspondence Prepare routine letters, email, minutes of meetings, and reports for approval by more senior colleagues or a senior executive.

Document Preparation Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.

Work Scheduling and Allocation Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done.

Data Collection and Analysis Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats.

Insights and Reporting Extract and combine data to generate standard reports.

Budgeting Monitor and analyze data using budgeting systems and protocols.

Personal Capability Building Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.

Operational Compliance Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.

Procurement Support others by carrying out simple procurement tasks. Involves following established procedures.

na Skills

• Accounting


• Action Planning


• Budget Management


• Calendar Coordination


• Computer Literacy


• Data Analysis


• Database Reporting


• Data Compilation


• Data Interpretations


• Executing Plans


• Financial Acumen


• Management Reporting


• Numerical Aptitude


• Oral Communications


• Report Review Competencies


• Directs Work


• Drives Results


• Ensures Accountability


• Manages Complexity


• Optimizes Work Processes


• Plans and Aligns Tech Savvy

Education NQF Level 3 & NQF Level 2 - Below school leaving

N/A

Closing Date

21 September 2026 , 23:59 The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

The Old Mutual Story!

Old Mutual is a premium African financial services organisation that offers a broad spectrum of financial solutions to retail and corporate customers across key market segments in 14 countries. The lines of business include Life and Savings, Property and Casualty, Asset Management and Banking and Lending. We are rooted in our purpose of Championing Mutually Positive Futures Every Day and believe that a great customer experience is anchored in a great employee experience.