Admin Specialist- Centennial Place

Old Mutual Limited; Cape Town; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Old Mutual Limited in Cape Town seeks an Admin Specialist to perform routine administrative duties, draft correspondences, schedule appointments, and manage data across departmental systems. You will support executives by organizing meetings, travel, and preparing letters, minutes, and reports for review.

The role requires strong Microsoft Office skills, data analysis ability, and attention to budgeting and compliance with company policies.

Qualifications

• Experience handling routine admin tasks and correspondence.
• Ability to produce routine letters, minutes, and reports.
• Familiarity with budgeting and data collection processes.

Responsibilities

• Produce, update, and support on Microsoft documents and databases.
• Schedule meetings, arrange travel, and manage calendars for executives.
• Prepare letters, emails, minutes, and reports for approval.
• Create moderately complex documents and summarize data for reports.
• Design monthly work schedules and allocate tasks to others when needed.
• Generate standard reports by collecting data from common sources.
• Extract and combine data for insights and reporting, monitor budgeting
• Follow organizational policies and regulatory codes in daily work.

Skills

Accounting

Budget Management

Calendar Coordination

Data Analysis

Database Reporting

Numerical Aptitude

Oral Communications

Data Interpretations

Report Review

Financial Acumen

Education

NQF Level 3

NQF Level 2

Tools

Microsoft Office

Excel

Data Reporting Tools

Job description

## Admin Specialist- Centennial PlaceApply: Cape Town: Posted Today: JR-83887**Let's Write Africa's Story Together!**Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.**Job Description**Performs routine administrative duties such as drafting correspondences, scheduling appointments, organising and maintaining data, as well as assisting internal and external stakeholders# Responsibilities## ## AdministrationProduce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems.## Business Meetings/Events ArrangementSchedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time.## CorrespondencePrepare routine letters, email, minutes of meetings, and reports for approval by more senior colleagues or a senior executive.## Document PreparationPrepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.## Work Scheduling and AllocationDesign own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done.## Data Collection and AnalysisProduce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats.## Insights and ReportingExtract and combine data to generate standard reports.## BudgetingMonitor and analyze data using budgeting systems and protocols.## Personal Capability BuildingDevelop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.## Operational ComplianceDevelop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.## ProcurementSupport others by carrying out simple procurement tasks. Involves following established procedures.na**Skills**Accounting, Action Planning, Budget Management, Calendar Coordination, Computer Literacy, Data Analysis, Database Reporting, Data Compilation, Data Interpretations, Executing Plans, Financial Acumen, Management Reporting, Numerical Aptitude, Oral Communications, Report Review**Competencies**Directs Work### ### Drives Results### ### Ensures Accountability### ### Manages Complexity### ### Optimizes Work Processes### ### Plans and Aligns### ### Tech Savvy### ### **Education**NQF Level 3 & NQF Level 2 - Below school leaving**Closing Date**21 September 2026 , 23:59***The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.***