Admin Specialist- Centennial Place

Old Mutual; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Old Mutual in South Africa seeks an capable administrative professional to support executives by drafting correspondence, organizing data, scheduling, and coordinating meetings and travel. The role focuses on delivering accurate reports, data analysis, and streamlined administrative processes.

The ideal candidate will be proficient with Microsoft Office, comfortable handling multiple tasks, and committed to process improvement.

Qualifications

• NQF Level 3 and NQF Level 2 qualifications (below school leaving).
• Experience with Microsoft documents, databases, and departmental systems preferred.
• Ability to schedule meetings, prepare routine letters, and generate standard reports.

Responsibilities

• Administration: Produce, update, and provide best practice support on Microsoft documents, databases, and other departmental systems.
• Business Meetings/Events Arrangement: Schedule appointments, arrange meetings/conférences, and organize travel for senior colleagues.
• Correspondence: Prepare letters, emails, meeting minutes, and reports for approval by senior staff.
• Document Preparation: Create moderately complex documents and summarize data for reports.
• Work Scheduling and Allocation: Design monthly schedules and assign work to others to speed up workflow.
• Data Collection and Analysis: Produce accurate reports by collecting data from standard sources.
• Insights and Reporting: Extract and combine data to generate standard reports.
• Budgeting: Monitor and analyze data using budgeting systems.
• Personal Capability Building: Develop and maintain skills through training and coaching.
• Operational Compliance: Adhere to policies, procedures, and regulatory codes.
• Procurement: Assist with simple procurement tasks following established procedures.

Skills

Accounting

Action Planning

Budget Management

Calendar Coordination

Computer Literacy

Data Analysis

Database Reporting

Data Compilation

Data Interpretations

Executing Plans

Financial Acumen

Management Reporting

Numerical Aptitude

Oral Communications

Report Review Competencies

Directs Work

Drives Results

Ensures Accountability

Manages Complexity

Optimizes Work Processes

Plans and Aligns Tech Savvy

Education

NQF Level 3 & NQF Level 2 - Below school leaving

Job description

Job Description

Performs routine administrative duties such as drafting correspondences, scheduling appointments, organising and maintaining data, as well as assisting internal and external stakeholders.

Responsibilities

Administration Produce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems.

Business Meetings/Events Arrangement Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time.

Correspondence Prepare routine letters, email, minutes of meetings, and reports for approval by more senior colleagues or a senior executive.

Document Preparation Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.

Work Scheduling and Allocation Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done.

Data Collection and Analysis Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats.

Insights and Reporting Extract and combine data to generate standard reports.

Budgeting Monitor and analyze data using budgeting systems and protocols.

Personal Capability Building Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.

Operational Compliance Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.

Procurement Support others by carrying out simple procurement tasks. Involves following established procedures.

na Skills

• Accounting


• Action Planning


• Budget Management


• Calendar Coordination


• Computer Literacy


• Data Analysis


• Database Reporting


• Data Compilation


• Data Interpretations


• Executing Plans


• Financial Acumen


• Management Reporting


• Numerical Aptitude


• Oral Communications


• Report Review Competencies


• Directs Work


• Drives Results


• Ensures Accountability


• Manages Complexity


• Optimizes Work Processes


• Plans and Aligns Tech Savvy

Education NQF Level 3 & NQF Level 2 - Below school leaving

N/A

Closing Date

21 September 2026 , 23:59 The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

The Old Mutual Story!

Old Mutual is a premium African financial services organisation that offers a broad spectrum of financial solutions to retail and corporate customers across key market segments in 14 countries. The lines of business include Life and Savings, Property and Casualty, Asset Management and Banking and Lending. We are rooted in our purpose of Championing Mutually Positive Futures Every Day and believe that a great customer experience is anchored in a great employee experience.