Admin Specialist- Centennial Place

Old Mutual South Africa; Cape Town; On-site; ZAR 260,000 - 360,000; Full time

Job summary

Old Mutual South Africa is seeking an organised administrator to perform routine duties, manage data, and support executives with scheduling, correspondence, and reporting. The role emphasizes accuracy, timeliness, and professional communication in a dynamic corporate environment.

The successful candidate will maintain multiple databases, produce standard documents, and assist with budgeting and compliance tasks as part of daily office operations in Cape Town.

Qualifications

• Experience with routine administrative duties and data handling.
• Ability to prepare routine letters, emails, minutes, and reports.
• Strong data collection, analysis, and reporting skills.

Responsibilities

• Produce, update, and maintain a range of Microsoft documents, databases and systems.
• Schedule meetings, organize travel, and coordinate events for senior staff.
• Prepare correspondence and documents for review by senior colleagues.
• Design and manage monthly work schedules; allocate tasks as needed to meet priorities.
• Collect and summarize data to generate standard reports and insights.

Skills

Accounting

Data Analysis

Calendar Coordination

Financial Acumen

Oral Communications

Report Review

Education

NQF Level 3 & NQF Level 2

Job description

Let's Write Africa's Story Together!

Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

Performs routine administrative duties such as drafting correspondences, scheduling appointments, organising and maintaining data, as well as assisting internal and external stakeholders

Responsibilities

• Administration Produce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems.
• Business Meetings/Events Arrangement Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time.
• Correspondence Prepare routine letters, email, minutes of meetings, and reports for approval by more senior colleagues or a senior executive.
• Document Preparation Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.
• Work Scheduling and Allocation Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done.
• Data Collection and Analysis Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats.
• Insights and Reporting Extract and combine data to generate standard reports.
• Budgeting Monitor and analyze data using budgeting systems and protocols.
• Personal Capability Building Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.
• Operational Compliance Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.
• Procurement Support others by carrying out simple procurement tasks. Involves following established procedures.
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Skills

• Accounting, Action Planning, Budget Management, Calendar Coordination, Computer Literacy, Data Analysis, Database Reporting, Data Compilation, Data Interpretations, Executing Plans, Financial Acumen, Management Reporting, Numerical Aptitude, Oral Communications, Report Review

Competencies

• Directs Work
• Drives Results
• Ensures Accountability
• Manages Complexity
• Optimizes Work Processes
• Plans and Aligns
• Tech Savvy

Education

NQF Level 3 & NQF Level 2 - Below school leaving

Closing Date

21 September 2026 , 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

The Old Mutual Story!