Admin & HR Clerk | Reception, Creditors & HR Admin

The Building Company; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

The Building Company in Cape Town seeks a detail-focused administrator to support general administration, creditors and HR administration, with relief cashier and receptionist duties as needed. The role involves filing, onboarding documentation, and supplier reconciliations in a busy retail setting.

You will maintain personnel files, assist with HR reporting, cycle counts, and month-end statements, while ensuring accurate data capture and documentation across departments.

Qualifications

• Minimum 3 years general administration experience.
• Grade 12 and relevant N4-N6 qualifications.
• Experience with creditors, HR administration and recruitment support.
• Reception duties experience is advantageous.

Responsibilities

• Relief Reception and Cashier when required in a professional manner
• Ensure accurate filing of customer invoices (debtors account) timeously
• Assist with accurate cycle counting when required as part of the inventory auditing procedure
• Organize and consolidate month end statements for posting. Tabulates and posts data in record books
• Compiles and maintains records of business transactions and office activities in the store, performs variety of following or similar clerical duties and utilizing knowledge of systems or procedures: Copies data and compiles records and reports
• Ensures that all documents are completed and submitted timeously relating to the on-boarding of all new employees
• Skills Development and EE reporting: Assist the Store Accountant with all the administration relating to skills development and employment equity reporting
• Maintain Personnel Files and Administrative functions: Maintain accurate Personnel files and records, including the sorting of leave forms and the administration and reporting of WCA claims and the issuing and documentation of disciplinary action administration
• Recruitment administration: Assistance regarding recruitment administration and job advertising when required
• Capturing GRN's / CVR's into system: Captures GRN’s/CVR’s accurately. Prepares, issues, and sends out receipts, bills, policies, statements, and checks
• Capture Invoices: Matching GRN's to invoices captured
• Processing of CVR's: Processing of CVR's efficiently in case of incorrect quantities received, price differences and damaged goods returned
• Accurately and timeously reconciles creditors to supplier statements
• Investigating variances i.e. price / quantity differences etc and provide outcome of investigation to the management
• Resolving queries with suppliers in a professional manner accurately and efficiently
• Filing of documents: Filing of unpaid matched GRN / delivery note / order / buy out details
• To uphold and promote the company values and culture

Skills

General administration

Reception duties

Creditor reconciliation

HR administration

Education

Grade 12

Business Management N4-N6

Human Resources N4-N6

Job description

The Building Company in Cape Town seeks a detail-focused administrator to support general administration, creditors and HR administration, with relief cashier and receptionist duties as needed. The role involves filing, onboarding documentation, and supplier reconciliations in a busy retail setting.

You will maintain personnel files, assist with HR reporting, cycle counts, and month-end statements, while ensuring accurate data capture and documentation across departments.