Admin Clerk - BUCO Thabazimbi

The Building Company; Thabazimbi; On-site; ZAR 180,000 - 280,000; Full time

Job summary

The Building Company in Thabazimbi is seeking a permanent Administrative Clerk to handle general admin, creditors, and HR administration, with reception duties as needed.

You will maintain personnel files, assist with HR reporting and recruitment administration, and support store operations and invoicing processes in a busy retail environment.

Qualifications

• Grade 12 or equivalent.
• Business Management N4 - N6.
• Human Resources N4 - N6.
• Minimum 3 years' general administration experience.

Responsibilities

• Relieve Reception and Cashier duties when required in a professional manner.
• Maintain filing of customer invoices and debtors accounts timeously.
• Assist with accurate cycle counting as part of inventory audits.
• Organise and consolidate month-end statements for posting; tabulates data.
• Maintain personnel files and HR administration, including EE reporting.
• Assist with recruitment administration and job advertising when required.
• Capture GRNs/CVRs into system; issue receipts and statements.
• Process CVRs; handle quantity or price discrepancies and damaged goods returns.
• Reconcile creditors to supplier statements and investigate variances.
• Filing of documents and uphold company values and culture.

Skills

General administration

Education

Business Management N4 - N6

Human Resources N4 - N6

Job description

The Building Company

2026/11/03 Thabazimbi

Job Reference Number: 100112060303

Department: BUCO

Business Unit

Industry: Retail

Job Type: Permanent

Positions Available: 1

Salary: Market Related

The main purpose of the job is to perform general admin, creditors, and HR administration duties as well as relief cashier and reception duties when necessary

Job Description

• Relief Reception and Cashier when required in a professional manner
• Ensure accurate filing of customer invoices (debtors account) timeously
• Assist with accurate cycle counting when required as part of the inventory auditing procedure
• Organize and consolidate month end statements for posting. Tabulates and posts data in record books
• Compiles and maintains records of business transactions and office activities in the store, performs variety of following or similar clerical duties and utilizing knowledge of systems or procedures: Copies data and compiles records and reports
• Ensures that all documents are completed and submitted timeously relating to the onboarding of all new employees
• Skills Development and EE reporting: Assist the Store Accountant with all the administration relating to skills development and employment equity reporting
• Maintain Personnel Files and Administrative functions: Maintain accurate Personnel files and records, including the sorting of leave forms and the administration and reporting of WCA claims and the issuing and documentation of disciplinary action administration
• Recruitment administration: Assistance regarding recruitment administration and job advertising when required
• Capturing GRN's / CVR's into system: Captures GRN’s/CVR’s accurately. Prepares, issues, and sends out receipts, bills, policies, statements, and checks
• Capture Invoices: Matching GRN's to invoices captured
• Processing of CVR's: Processing of CVR's efficiently in case of incorrect quantities received, price differences and damaged goods returned
• Accurately and timeously reconciles creditors to supplier statements
• Investigating variances i.e. price / quantity differences etc and provide outcome of investigation to the management
• Resolving queries with suppliers in a professional manner accurately and efficiently
• Filing of documents: Filing of unpaid matched GRN / delivery note / order / buy out details
• To uphold and promote the company values and culture

Job Requirements

• Grade 12
• Business Management N4 - N6
• Human Resources N4 - N6
• 3 years general administration duties