ADMIN ASSISTANTS

Kabstrading Co; Pietermaritzburg; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Kabstrading Co in Pietermaritzburg, South Africa, seeks an experienced administrator to optimise admin systems, process PODs, manage fixed assets, and monitor KPIs to drive productivity across mill operations.

You will review policies, ensure invoices are signed and POD compliance, maintain asset registers, and report monthly on mill expenditure and credits notes, while supporting credit control and head office.

Responsibilities

• Continuously review Admin, systems and procedures to optimise and drive productivity
• Ensure all invoices are stamped and signed and comply with the proof of delivery (PODs) requirements of the credit control department
• Ensure that there are no outstanding PODs
• Capture Maintenance schedule checks per week
• Analyze and report on Mill expenditure against set AOP on a monthly basis
• Ensure compliance to all admin policies and procedures relating to the function of Mill.
• Responsible to ensure that all company assets are adequately controlled by way of complete and up to date Fixed Asset Registers as when requested.
• Clear the consolidated claims lists received from credit control on a monthly basis as well as head office claims and ensure that monthly feedback is given to credit control
• Manage set performance objectives and maintain individual staff performance.
• Develop monitor and adapt KPIs to address operational and performance requirements
• Number of credits notes processed per month in cases split into buybacks and returns
• Zero outstanding PODs per week.

Job description

Responsibilities

• Continuously review Admin, systems and procedures to optimise and drive productivity
• Ensure all invoices are stamped and signed and complye with the proof of delivery (PODs)requirements of the credite control department
• Ensure that there are no outstanding PODs
• Capture Maintenance schedule checks per week
• Analyze and report on Mill expenditure against set AOP on a monthly basis
• Ensure compliance to all admin policies and procedures relating to the function of Mill.
• Responsible to ensure that all company assets are adequately controlled by way of complete and up to date Fixed Asset Registers as when requested.
• Clear the consolidated claims lists received from credit control on a monthly basis as we as head office claims and ensure that monthly feedback is given to credit control
• Manage set performance objectives and maintiain individual staff performance.
• Develop monitor and adapt KPIs to address operational and performance requirements
• Number of credits notes processed per month in cases split into buybacks and returns
• Zero outstanding PODs per week.