Creditors Administrator

Express Employment Professionals Midrand; Centurion; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Express Employment Professionals Midrand is seeking a capable Finance Administrator to manage comprehensive finance duties and provide support to management and departments. The role covers budgeting, record-keeping, reconciliations, and supplier/vendor management within Pastel and related systems.

The position involves handling cash flow, invoicing, creditor reconciliations, and ensuring audit trails, with exposure to project expenses and intercompany accounting.

Responsibilities

• Manage all finance related duties according to company policies and procedures
• Provide financial and administrative support to management, customers and other departments
• Assist in the preparation of budgets and targets
• Manage records and receipts
• Reconcile daily, monthly, and yearly transactions
• Reconcile monthly expenditure on fuel and telephone accounts
• Reconcile credit card expenses
• Manage traffic fines
• Manage and reconcile Diesel usage - order Diesel as required
• Ensure financials match amortisation report
• Responsible for all duties pertaining to the Company and Director's vehicle (insurance, road worthy, license renewals, change of ownership, company proxy, etc.)
• Process bank statements and reconcile bank accounts daily
• Manage company cashflow and compile cashflow statements
• Submit invoices for approval
• Capture invoices
• Request statements
• Reconcile Creditors
• Send creditors remittances
• Send Age Analysis
• File creditors
• Manage all Vendor/ Credit apps
• Manage Petty Cash
• Provide customer service
• Resolve financial disputes raised by customers and Sales Teams
• Act as a key point on contact for other departments on financial and accounting matters
• Order stock as required
• Complete stock adjustment
• Maintain inventory on Pastel and manage stock taking and stock variance reports
• Reconcile monthly expenses on projects
• Support the Finance Manager and executives with projects and tasks as required
• Ensure proper audit trial of accounting transactions and relevant supporting documents
• Implement and maintain internal controls to prevent fraudulent activities
• Assist with finance audits
• Compile monthly Management Statements
• Compile all legal documents such as, VAT, Tax, etc.
• Monthly reconciliation of intercompany accounts
• Oversee month end processes in various companies
• Assist with Health and Safety

Job description

Duties & Responsibilities:

• Manage all finance related duties according to company policies and procedures
• Provide financial and administrative support to management, customers and other departments
• Assist in the preparation of budgets and targets
• Manage records and receipts
• Reconcile daily, monthly, and yearly transactions
• Reconcile monthly expenditure on fuel and telephone accounts
• Reconcile credit card expenses
• Manage traffic fines
• Manage and reconcile Diesel usage - order Diesel as required
• Ensure financials match amortisation report
• Responsible for all duties pertaining to the Company and Director's vehicle (insurance, road worthy, license renewals, change of ownership, company proxy, etc.)
• Process bank statements and reconcile bank accounts daily
• Manage company cashflow and compile cashflow statements
• Submit invoices for approval
• Capture invoices
• Request statements
• Reconcile Creditors
• Send creditors remittances
• Send Age Analysis
• File creditors
• Manage all Vendor/ Credit apps
• Manage Petty Cash
• Provide customer service
• Resolve financial disputes raised by customers and Sales Teams
• Act as a key point on contact for other departments on financial and accounting matters
• Order stock as required
• Complete stock adjustment
• Maintain inventory on Pastel and manage stock taking and stock variance reports
• Reconcile monthly expenses on projects
• Support the Finance Manager and executives with projects and tasks as required
• Ensure proper audit trial of accounting transactions and relevant supporting documents
• Implement and maintain internal controls to prevent fraudulent activities
• Assist with finance audits
• Compile monthly Management Statements
• Compile all legal documents such as, VAT, Tax, etc.
• Monthly reconciliation of intercompany accounts
• Oversee month end processes in various companies
• Assist with Health and Safety