Admin Assistant - Paper

Sappi Papier Holding; Mpumalanga; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Sappi Papier Holding is hiring an Admin Assistant - Paper to provide comprehensive administrative support to the line manager and department. The role involves diary management, meeting coordination and reporting within a global paper division.

The candidate should have a Matric (Grade 12) and a relevant Administration certificate (NQF Level 5) with at least 3 years of administrative experience. SAP and BW skills are a plus, and there are growth opportunities within the organisation.

Qualifications

• Matric (Grade 12) is required.
• Certificate in Administration (NQF Level 5) advantageous.
• Minimum 3 years' relevant administrative experience.

Responsibilities

• Plan and coordinate daily, weekly and monthly activities.
• Provide administrative and secretarial support to the line manager and department.
• Coordinate departmental meetings, events and venues, including conference rooms, catering and visits.
• Prepare, update and distribute departmental reports and information accurately.
• Manage departmental resources and procurement activities, including stationery and office equipment.
• Utilise SAP, BW reporting, PM Notifications and related systems for admin tasks.
• Maintain accurate records, registers and compliance documentation.

Skills

Administrative support

Diary management

Meeting coordination

Education

Matric (Grade 12)

Certificate – Administration, NQF Level 5

Tools

SAP

BW reporting

PM Notifications

Time management

Costing

BBS data capturing

Job description

We are hiring!

At Sappi, we are a leading global provider with a reputation for delivering high-quality sustainable Woodfibre products and solutions for the global markets.

We lead through our values centred around safety, integrity, courage, making smart decisions which we execute with speed.

We are seeking unique people who believe in fostering a diverse and inclusive and safe environment.

We’re on the lookout for a Admin Assistant - Paper to provide an effective administration and support function to the line manager.

As a Admin Assistant - Paper, you will be responsible for:

• Plan and coordinate daily, weekly and monthly activities, including diary management, meetings, appointments and departmental events.
• Provide comprehensive administrative and secretarial support to the line manager and department, including correspondence, telephone calls, minutes and general office administration.
• Coordinate departmental meetings, events and functions, including conference rooms, catering, VIP visits and mill reviews.
• Prepare, update and distribute departmental reports and information accurately and within required deadlines.
• Manage departmental resources and procurement activities, including stationery, store requisitions, service requests and office equipment.
• Utilise relevant business systems to perform administrative functions, including SAP, BW reporting, PM Notifications, time management, costing and BBS data capturing.
• Maintain accurate departmental records, registers and compliance documentation, including inspection and calibration records, evacuation lists, downtime bookings, organograms and waste usage reports.
• Support a safe, organised and efficient working environment through SHEQ activities, BBS observations, 5S practices and effective coordination with HR and other departments.

What are we looking for?

• Matric (Grade 12)
• Certificate – Administration, NQF Level 5 will be advantageous
• Minimum of 3 years’ relevant experience in an Administrative or similar support role.

What’s in it for you?

• Opportunity to work within a global organisation that continues to thrive in a rapidly changing world even after 80 years of existence.
• Learning and development programmes to fast-track your career within Sappi.
• Opportunities to travel.
• Market leading leave benefits.
• Employee wellbeing benefits.