Admin Assistant

Tsebo Solutions; Centurion; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading service management firm in Centurion is seeking a Financial Manager to oversee comprehensive maintenance of financial control systems and ensure profitability. The ideal candidate will manage cash handling, customer inquiries, and bookkeeping returns. Strong skills in customer relationships and financial reporting are essential for this full-time position.

Qualifications

• Experience in comprehensive financial control systems management.
• Ability to handle cash and balance sales accurately.
• Excellent customer service and relationship management skills.

Responsibilities

• Maintain financial control systems and ensure unit profitability.
• Handle customer requests and complaints effectively.
• Compile weekly Profit and Loss summaries for the unit.

Skills

Aviation Safety

Facilities Management

Account Development

Job description

Duties & Responsibilities

• Comprehensive maintenance of all financial control systems.
• Relieve the Catering Manager in his / her absence.
• Ensure that the unit is profitable at all times.
• Handling of cash - completing sales control sheets correctly and balancing theoretical and actual sales.
• Dealing with customers - requests for functions, function bookings, and complaints.
• Monitoring of daily resale outlet.
• Assist with management of the unit.
• Assist with stock takes - ensure goods received are checked against invoices for quantity and quality.
• Compile weekly summary of Profit and Loss for the unit.
• Compile all bookkeeping returns required by the unit as per stipulated times.
• Ensure all bookkeeping returns and trading analysis figures are balanced as required.
• Ensure that issues from stores are done according to standardised recipes and recorded on Menutec.
• Comply with all company administrative procedures and staff training as required.
• Assist in managing all cash from change cash ups, shortages, and banking.
• Build and maintain customer, supplier, and client relationships.
• Assist in ensuring that all company policies and procedures are complied with.
• Assist with HR and IR issues.
• Attend meetings when required.
• Stay updated with financial trends and best practices.
• Accurate filing of account and financial records. Submit relevant, accurate financial documentation when needed.
• Inform management of any discrepancies.
• Maintain financial operational controls within budgetary requirements.
• Ensure that the asset register is accurately maintained and updated.
• Follow up and record all short payments from clients.
• Maintain Balance Sheet Reconciliation files; full processing of cash books and monthly bank reconciliations for all companies.
• Monitor resale outlets to ensure cash at units is fully reconcilable.
• General administration and housekeeping of all financial documents for all companies.
• Preparation and posting of General Ledger Journals.
• Ensure complete and valid PRS processing to the AX system.
• Prepare payment requisitions and load onto respective banks for payment.
• Liaise with Unit Managers regarding collection and invoicing of local debtors.
• Assist in debtor collections as required.
• Perform any other duties outside the scope of responsibility as required.

Key Skills

Aviation Safety, Design Engineering, Drilling Engineering, Facilities Management, Account Development, Apache Commons

Employment Type : Full-Time

Experience : years

Vacancy : 1