Accounts Payable Clerk (5-Month Contract)

Empact Group; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Empact Group seeks an Accounts Payable professional to ensure supplier accounts are accurate and payments are issued timely. You will reconcile ledgers, resolve supplier queries, and manage invoices, credits and remittances with SAP and Office tools.

The role requires experience in AP, supplier management, and strong MS Office skills. You will interact with procurement, finance colleagues, and regional managers to keep payment cycles smooth.

Qualifications

• Matric with certificate in Finance
• Degree/Diploma preferred
• 2 years' experience in Accounts Payable
• Experience managing a payments book with >50 suppliers
• Good people skills
• Excellent MS Office skills
• Trained in SAP Finance module – AP transactions

Responsibilities

• Reconcile vendor ledgers to supplier statements monthly
• Resolve supplier queries promptly and engage with procurement, finance, and unit/region managers
• Arrange and attend meetings with suppliers (in person or online)
• Verify invoices and credit notes
• Investigate price/quantity variances and request credits as needed
• Make timely payments according to terms and send remittances
• Request outstanding invoices, PODs, credit notes, claims, and statements
• Ensure invoices are captured only once in Worksmart or SAP
• Block invoices under investigation and unblock after clearance
• Verify payment proposals against reconciled accounts and docs
• Update vendor files with accounting clerk information monthly
• Maintain GR/IR accounts by processing valid invoices and credits
• Take ownership of supplier-related issues until resolution
• Complete control sheet and Vlookup by set deadlines

Skills

People skills

MS Office skills

Education

Matric with certificate in Finance

Degree/Diploma Preferred

Tools

SAP Finance module

MS Office (Office Suite)

Job description

he main purpose of the job:

The incumbent will be responsible to ensure that suppliers' accounts are correct and paid.

Desirable Education and experience:

• Matric with certificate in Finance
• Degree/Diploma Preferred
• 2 years' previous experience in Accounts Payable team.
• Experience in managing an area of a payments book exceeding 50 suppliers.
• Good people skills.
• Excellent MS Office skills
• Trained and with moderate exposure to the SAP Finance module - specifically accounts payable transactions.

Key areas of responsibility:

• To reconcile vendor ledgers to supplier statement by calendar month.
• Resolving supplier queries timeously. Engage with suppliers, procurement, Finance Business colleagues, Unit Managers, and Regional Managers where required.
• Arrange and attend in person or online meetings with suppliers where required.
• Performing invoice / credit note verification.
• Investigating price and quantity variances on invoices and requesting credit notes from suppliers where required.
• Make payments timeously per payment terms and send out payment remittances to suppliers.
• Requesting copies of outstanding invoices, PODs, credit notes, claims, and statements from units and or suppliers.
• Ensure invoices are only captured once, either in Worksmart or SAP.
• Blocking invoices for payment where they are under investigation and unblock once cleared.
• Verifying payment proposal items against reconciled accounts and supporting documents
• Updating vendor files via procurement with accounting clerk information monthly.
• Reviewing and maintaining GR/IR account by processing all valid invoices and credit notes, by deadline set
• Take ultimate responsibility for supplier-related actions/issues/problems until they are resolved.
• Control sheet and final Vlookup completion by deadline set.

Empact Group is committed to Employment Equity in line with legislation and will give first preference to candidates as per Equity requirements.

By applying for a role within Empact Group (Proprietary) Limited, all Personal Information which you provide to the Company will be held and/ or stored securely for the purpose of recruitment. Your Personal Information will be stored electronically in a database. Where appropriate, some information may be retained in hard copy. In either event, storage will be secure and audited regularly regarding the safety and the security of the information in accordance with the Protection of Personal Information Act, 4 of 2013 ("POPI").