Accounts Payable Administrator (Maternity Cover- Fixed Term Contract)

Lindt and Sprungli; South Africa; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A renowned chocolate manufacturer in South Africa is seeking a detail-oriented accounts payable professional. Responsibilities include managing mailboxes, processing invoices, and reconciling payments. Candidates should have at least 2 years of accounts payable experience and strong proficiency in SAP and MS Office. A proactive and methodical approach to tasks is essential. This role offers an opportunity to grow alongside the company's financial operations.

Qualifications

• Minimum of 2 years accounts payable or general accounting experience.
• Previous experience gained within International FMCG environment advantageous.
• An understanding of basic double entry accountancy is advantageous.

Responsibilities

• Manage all shared accounts payable mailboxes.
• Prepare and administrate regular payment runs.
• Post & reconcile all payments processed.

Skills

Excellent interpersonal and communication skills

Proactive attitude

Methodical and structured approach to tasks

Strong MS (Outlook, Excel, Word) skills

Proficiency in English

Education

Grade 12 / Standard 10

Diploma / Certificate / Course in Accounts Payable or Finance

Tools

SAP

MS Office

Job description

Position Purpose

Responsible for vetting, processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner.

Key Responsibilities

• Manage all shared accounts payable mailboxes
• Manage approval workflow in VIM - Vendor Invoice Management
• Post NPO and PO invoices as needed
• Process 3rd party account payable invoices
• Prepare and administrate regular payment runs (SAP to CITIdirect and RMB)
• Post & reconcile all payments processed (SAP to CITIdirect and RMB)
• Prepare monthly vendor age analysis
• Prepare & reconcile the vendors' aging to vendor statements as required
• Prepare, Reconcile and Business Expense Claims & Company Credit Card Expenses
• Verify discrepancies on vendor, Business Expense Claims & Credit Card reconciliations and resolve reconciling items
• Assist the Corporate Finance team with any ad-hoc tasks that may arise
• Provide supporting documentation and GL downloads for auditing purposes
• Review new vendor & employee SAP take-on forms with correct authorization sign-offs
• Create new vendor accounts on INFORMATICA and file vendor application forms and supporting documentation
• Amend master data on INFORMATICA and file vendor supporting documentation

Knowledge, Skills & Experience

• Excellent interpersonal and communication skills
• Proactive attitude
• Methodical and structured approach to tasks
• Able to set priorities and clear targets
• Able to grow with the level of responsibilities and with the size and structure of the business
• Minimum of 2 years accounts payable or general accounting experience
• Proficiency in English and in MS Office
• Grade 12 / Standard 10
• Diploma / Certificate / Course in Accounts Payable or Finance advantageous
• Previous experience gained within International FMCG environment advantageous
• Strong MS (Outlook, Excel, Word) skills
• SAP experience considered to be a distinctive advantage
• An understanding of basic double entry accountancy is advantageous