Accounts Administrator

Hire Resolve; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Hire Resolve is seeking an Accounts & Procurement Administrator in Steyn City, Johannesburg, to support AP and P2P across the mining sector. The role focuses on accurate invoicing, PO management, and vendor data integrity within the finance team.

The ideal candidate will have 1–2 years in finance or procurement administration, strong Excel skills, and good organisational abilities to maintain audit-ready documentation.

Qualifications

• Matric with a diploma in procurement/accounting/ admin is preferred.
• Experience in accounts payable and P2P processes is desirable.
• Strong Excel skills and attention to detail are essential.

Responsibilities

• PO management: Create and issue purchase orders from approved requisitions.
• Coding: Apply correct GL codes, VAT treatment, and cost centre allocations.
• Document follow-up: Obtain invoices and delivery documents from suppliers.
• Mismatch resolution: Resolve PO/GRN/invoice discrepancies with Finance.

Skills

Intermediate Excel

Attention to detail

Communication

Organisational skills

Problem-solving

Education

Diploma in Procurement, Accounting, or Administrative studies

Matric (Grade 12)

Job description

Career Opportunity: Accounts & Procurement Administrator (Mining)

Job Title: Procurement / Purchasing Administrator (Accounts & Procurement Administrator) Location: Steyn City, Johannesburg, Gauteng Industry: Mining / Heavy Industry Client Reports To: Accountant - Payables & Reporting

Are you a highly organised and detail-oriented finance administrator with experience in both Accounts Payable (AP) and Procure-to-Pay (P2P) processes?

Our client, who services the Mining and Heavy Industry sector, is seeking a dedicated Accounts & Procurement Administrator to join their Finance team in Steyn City, Johannesburg. This dual-focus role is critical for maintaining an accurate Accounts Payable ledger and ensuring the integrity of the full procure-to-pay cycle.

The successful candidate will be the primary point of contact for suppliers and play a key role in ensuring VAT compliance and prompt payment runs.

Key Responsibilities:

Procurement / Procure-to-Pay (P2P) Support

• Purchase Order (PO) Management: Create and issue purchase orders based on approved requisitions.

• Coding: Ensure correct GL codes, VAT treatment, and cost centre allocations are applied to all orders.

• Document Follow-up: Follow up with suppliers for timely submission of invoices and delivery documents.

• Mismatch Resolution: Work closely with the Finance team to resolve PO/GRN/invoice mismatches.

Accounts Payable (AP) & Data Management

• Invoice Processing: Receive, verify, and accurately capture supplier invoices into the accounting system.

• Three-Way Matching: Perform 3-way matching (PO, GRN, Invoice) where applicable to validate purchases .

• Compliance: Validate VAT compliance and ensure correct coding to cost centres and GL accounts.

• Payment Batches: Prepare weekly and monthly payment batches.

Reconciliations & Vendor Management

• Supplier Reconciliations: Complete monthly supplier statement reconciliations and promptly resolve all discrepancies.

• Query Handling: Follow up on outstanding invoices, credit notes, and queries.

• Vendor Management: Handle supplier queries and provide timely feedback. Maintain supplier master data and ensure proper controls for changes.

• Documentation: Maintain accurate supplier files and audit-ready documentation.

Month-End & Compliance

• Month-End Support: Prepare ageing reports and AP-related schedules. Assist the Accountant with accruals, open-item clearing, and AP sub-ledger reconciliations.

• Controls: Ensure strict adherence to internal controls, Delegation of Authority, and AP policies.

• Audit Support: Support both internal and external audits.

Minimum Requirements:

• Qualification: Matric (Grade 12). A Diploma in Procurement, Accounting, or Administrative studies is highly desirable.

• Experience: 1 to 2 years of work experience in a finance or procurement administrative role.

• Skills:

  • Intermediate Excel skills are essential.

  • Strong attention to detail and ability to work under pressure.

  • Good communication and organisational skills.

  • Problem-solving orientation.

Contact: [e-mail]
Website: www.hireresolve.co.za
Reference: AccountsProcAdmin_SteynCity_2025