Accounts Payable Clerk

Placements24; Noord-Kaap; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Placements24 in Kimberley, South Africa, seeks an Accounts Payable Clerk to join our finance team. You will manage vendor invoices, ensure accurate coding, and maintain strong supplier relationships in a structured office environment.

This role requires at least 2 years in accounts payable, proficiency with QuickBooks or Sage and Excel, and sharp attention to detail. You will handle three-way matching, payment runs, and vendor inquiries to uphold financial integrity.

Qualifications

• Minimum 2 years of accounts payable experience.
• Proficiency with QuickBooks, Sage and Excel.
• Attention to detail and strong organizational skills.

Responsibilities

• Process vendor invoices with proper coding and authorization.
• Perform three-way matching (PO, GRN, invoice) for all invoices.
• Prepare and schedule timely payment runs within terms.
• Reconcile vendor statements and resolve discrepancies.
• Maintain organized filing systems for AP documents.
• Respond to vendor inquiries and internal requests on payment status.

Skills

Attention to detail

Organizational skills

Data entry

Vendor communication

Education

High school diploma

Accounting certificate

Tools

QuickBooks

Sage

Excel

Job description

About the Role

Our client is seeking a meticulous and organized Accounts Payable Clerk to join their finance department in Kimberley . This role is crucial for ensuring the accurate and timely processing of all vendor invoices and payments, maintaining strong relationships with suppliers, and upholding financial integrity. You will be responsible for managing the procure-to-pay cycle, reconciling vendor statements, and resolving discrepancies. This position is best suited for an individual who values accuracy, efficiency, and thrives in a structured office environment, contributing to the smooth financial operations of the company.

Key Responsibilities

• Process vendor invoices accurately and efficiently, ensuring proper coding and authorization.
• Perform three-way matching (purchase order, goods received note, invoice) for all incoming invoices.
• Prepare and schedule timely payment runs, ensuring all payments are made within terms.
• Reconcile vendor statements and resolve any discrepancies or outstanding issues.
• Maintain organized and accurate electronic and physical filing systems for all AP documents.
• Respond to vendor inquiries and internal requests regarding payment status and invoice processing.

Requirements

• High school diploma or equivalent; relevant accounting certificate or further education is an advantage.
• Minimum of 2 years of experience in an Accounts Payable role.
• Strong understanding of the accounts payable process and procure-to-pay cycle.
• Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Excel.
• Excellent attention to detail, organizational skills, and data entry accuracy.
• Good communication and interpersonal skills for interacting with vendors and internal staff.

Benefits

• Competitive annual salary based on experience and qualifications.
• Stable employment within a well-established company in Kimberley .
• Comprehensive medical aid and retirement fund benefits.
• Opportunities for cross-training and development within the finance team.
• A supportive and professional work environment dedicated to financial accuracy.