Academic Administrator

International Hotel School (Official); Johannesburg; On-site; ZAR 240,000 - 360,000; Full time

Job summary

International Hotel School (Official) is seeking an Academic Administrator for the Johannesburg Campus to coordinate and manage student academic records and related processes. The role ensures on-time registration, accuracy of MIS/LMS data, and timely distribution of transcripts and graduation documentation.

Ideal candidates will have Grade 12, at least 2 years in academic administration, and strong MS Office/database skills, with attention to detail and excellent interpersonal communication.

Qualifications

• 2+ years in an administrative role in the academic sector
• Grade 12 is required; tertiary qualification beneficial
• Experience in the creative industry is advantageous

Responsibilities

• Administer on-time registration of students on the MIS and LMS
• Ensure accuracy of registered student data reflected on the MIS and quality assured against admission requirements
• Download attendance registers from the MIS for weekly implementation by the HOD/lecturers
• Maintain student e-file weekly uploads and communications to students
• Administer and track international student compliance and report weekly at Academic meeting
• Provide administrative support to students
• Prepare accurate assessment documentation for formative and summative sittings
• Quality assure grades captured by HOD/Lecturer against required assessment documentation
• Administer distribution of internal moderation in time between module coordinators
• Provide students with accurate academic transcripts twice a year, signed off by HOD and ME
• Manage learner achievements for graduation and ensure submission to Support Office on time
• Administer the short course offering
• Attend open days

Skills

Database literacy

Administrative skills

Interpersonal communication

Education

Grade 12

Tertiary qualification beneficial

Tools

MS Office

Job description

The International Hotel School is looking for an Academic Administrator for our Johannesburg Campus. The purpose of this position is to coordinate and manage the student academic records process.

Requirements

Essential Qualifications & Experience:

• Grade 12
• Tertiary qualification beneficial
• A minimum of 2 years in an administrative role in the academic sector
• Experience in the creative industry beneficial

Essential Skills:

• Strong database and MS Office computer literacy
• Strong administrative skills keeping
• Good interpersonal communication skills

Qualities:

• Passion – for the company’s mission
• Positive attitude and endurance
• Extreme attention to detail
• Organized, efficient, and accurate in performance

Key responsibilities:

• Administer on-time registration of students on the MIS and LMS
• Responsible for the accuracy of registered student data reflecting on the MIS and Quality assured against the admission requirements
• Download attendance registers from the MIS from academic week one for implementation by the HOD/lecturers
• Maintain student e-file weekly uploads and communication to students
• Administer and track international student compliance and report weekly at Academic meeting
• Provide administrative support to students
• Prepare accurate assessment documentation for formative and summative sittings
• Quality assures the grades captured by the HOD/Lecturer against the required assessment documentation
• Administer the distribution of internal moderation in time between module coordinators
• Providing students twice a year, on time, with an accurate academic transcript signed off by the HOD and ME
• Manage the learner achievements for graduation and ensure accurate and in time submission to Support Office
• Administer the short course offering
• Attend open days