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Executive Assistant for Real Estate Broker
Job summary
A leading remote work firm is seeking an experienced Executive Assistant to support a Real Estate Broker. This position requires strong organizational skills, bilingual communication in English and Spanish, and knowledge of real estate processes. The role involves remote work during U.S. business hours with responsibilities in client communication and administrative tasks.
Qualifications
- 2+ years of experience as an Executive or Administrative Assistant, preferably in Real Estate.
- Advanced communication skills in English and Spanish, both written and verbal.
- Knowledge of real estate processes and MLS systems.
Responsibilities
- Answer calls and manage client communication.
- Schedule and confirm appointments and follow-ups.
- Create marketing materials and maintain organized records.
Skills
Tools
Hours: 8 hours per week
Days: Monday and Thursday
Preferred working hours: To be defined
Work Model: Flexible
Mode: Remote
We’re looking for an Executive Assistant to support a Real Estate Broker with daily coordination, client communication, and administrative management.
This role goes beyond scheduling, the assistant will help organize listings, handle follow‑ups with clients and partners, manage property documentation, and support overall business operations to ensure smooth day‑to‑day performance.
The ideal candidate is proactive, detail‑oriented, organized and strong communication skills in both English and Spanish.
The position involves 8 hours per week, distributed on Mondays and Thursdays, with the possibility of increasing hours and days based on performance and business needs.
- Answer calls, record messages, and classify leads following provided scripts.
- Manage communication with clients, tenants, and realtors through calls, texts, and emails.
- Coordinate showings via ShowingTime and update listings on MLS.
- Schedule and confirm appointments, open houses, and follow‑up visits.
- Assist with vendor coordination and track completion of property management tasks.
- Create and update marketing materials such as flyers and property brochures in Canva.
- Send newsletters or campaigns using Constant Contact and update Google Business posts.
- Maintain organized records of leads, listings, and client communications.
- 2+ years of experience as an Executive or Administrative Assistant (Real Estate preferred).
- Advanced English and Spanish communication skills (written and verbal).
- Knowledge of real estate processes, MLS systems, or ShowingTime.
- High proficiency in Google Workspace (Docs, Sheets, Calendar, Drive).
- Basic design skills using Canva and familiarity with Constant Contact or similar tools.
- Strong attention to detail, follow‑up discipline, and organizational ability.
- Tech‑savvy with the ability to manage calls, CRM data, and online tools efficiently.
- Availability to work remotely during U.S. business hours (Eastern Time).
Start Date: November 2025.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.