Executive Assistant – Construction

Virtustant; Venezuela; Remote; VES 18,516,000 - 30,860,000; Part time

Benefits offered by this job

Full-time remote opportunity

Job summary

Virtustant is seeking a part-time Executive Assistant to keep daily operations smooth. You’ll manage emails, stay on top of contractors, make calls, and track materials for each job to prevent delays. The role involves supporting the owner by scheduling, reminders, and admin tasks, with a focus on keeping projects moving.

You’ll work 25 hours per week, Monday–Friday, 9:00 AM–2:00 PM ET. The position is remote, paying in USD or local currency per candidate preference, with full-time remote

Qualifications

• 1-2 years of experience as an executive, administrative, or virtual assistant.
• C2 English fluency, clear and confident on the phone with US contractors and suppliers.
• Experience managing a busy inbox and drafting professional emails.
• Comfortable making phone calls and following up persistently but politely.
• Available Monday to Friday, 9:00 AM to 2:00 PM Eastern Time, with a reliable computer, stable internet, and a quiet workspace.

Responsibilities

• Manage the inbox by sorting, prioritizing, drafting replies, and flagging anything urgent for the owner.
• Follow up with contractors on schedules, progress, quotes, and open items so nothing is missed.
• Make outbound calls to contractors, suppliers, and clients, and handle inbound calls when needed.
• Research and source materials for specific jobs by comparing options, prices, and availability, and confirming orders and delivery dates.
• Keep notes, contacts, and job details organized and up to date.
• Support the owner with scheduling, reminders, and other admin tasks as they come up.

Skills

Email management

Contractor coordination

Phone communication

Scheduling

US contractor liaison

Inbox management

Tools

Google Workspace

Microsoft 365

Job description

Job Title: Executive Assistant

About The Company

Our client manages projects and keeps daily operations running smoothly.

Job Description

Our client is looking for a part-time Executive Assistant to keep the day running. You will manage email, stay on top of contractors, make calls, and track down the materials each job needs. You will take work off the owner's plate so projects keep moving without delays.

Responsibilities Of The Role

• Manage the inbox by sorting, prioritizing, drafting replies, and flagging anything urgent for the owner.
• Follow up with contractors on schedules, progress, quotes, and open items so nothing is missed.
• Make outbound calls to contractors, suppliers, and clients, and handle inbound calls when needed.
• Research and source materials for specific jobs by comparing options, prices, and availability, and confirming orders and delivery dates.
• Keep notes, contacts, and job details organized and up to date.
• Support the owner with scheduling, reminders, and other admin tasks as they come up.

Required Experience And Qualifications

• 1-2 years of experience as an executive, administrative, or virtual assistant.
• C2 English fluency, clear and confident on the phone with US contractors and suppliers.
• Experience managing a busy inbox and drafting professional emails.
• Comfortable making phone calls and following up persistently but politely.
• Available Monday to Friday, 9:00 AM to 2:00 PM Eastern Time, with a reliable computer, stable internet, and a quiet workspace.

Preferred Skills

• Experience in construction, home services, renovation, or property management.
• Familiarity with building materials or sourcing from suppliers.

Personality

• Proactive, organized, and confident speaking with vendors and contractors.

Software & Tools

• Google Workspace or Microsoft 365.

Schedule

Monday to Friday, 9:00 AM to 2:00 PM Eastern Time

25 hours per week

Salary And Benefits

• Payment in USD or Local Currency according to candidate's preference.
• Full-time remote opportunity.