Billing And Accounts Receivable Coordinator - Mandatory Experience In Quickbook

Grupo Coolto; Maracaibo; Presencial; VES 11.750.881 - 17.626.322; Jornada completa

Descripción de la vacante

Grupo Coolto seeks a Billing and Accounts Receivable Coordinator to handle invoicing, delivery documentation, and customer collections follow-up. This hybrid role, based in Maracaibo, requires strong skills in QuickBooks Online and Excel, along with comprehensive bilingual proficiency in English and Spanish.

The ideal candidate will have at least 3 years of relevant experience and will work closely with the sales team to ensure operational efficiency. Participation in team support and reporting is also essential.

Formación

• Fully bilingual in English and Spanish, minimum B2 level.
• Proven hands-on experience with QuickBooks Online.
• Relevant professional background in billing, invoicing, and collections.

Responsabilidades

• Manage billing and invoice processing tasks.
• Ensure all commercial deliveries are properly documented.
• Monitor customer payment due dates proactively.
• Assist management with ad hoc administrative reporting.

Conocimientos

Proficiency in English

Proficiency in Spanish

QuickBooks Online

Advanced Excel

Educación

Minimum technical/professional education

Descripción del empleo

We are seeking a highly organized, proactive, and detail-oriented Billing and Accounts Receivable Coordinator to manage our end-to-end invoicing process, delivery documentation, and customer collections follow-up. This remote position plays a critical role in ensuring that all commercial deliveries are properly documented, accurately invoiced, and meticulously monitored through the collection lifecycle, while providing key operational support to the sales team.

Location and Employment Details

• Location: Hybrid – must live in Maracaibo
• Job Type: Full-Time (no second job)
• Remote Position (Hybrid)
• Conversations in English required (minimum B2 level; testing will be conducted)
• Software requirement: QuickBooks Online and advanced Excel proficiency (mandatory)

Key Responsibilities

• Billing and Invoice Processing
  • Manage billing and invoice processing tasks
• Dispatch and Delivery Documentation
  • Ensure all commercial deliveries are properly documented
• Accounts Receivable and Collections Follow-Up
  • Monitor customer payment due dates proactively
  • Maintain and update accounts receivable aging reports weekly
  • Document all collection efforts, communication logs, and payment commitments
  • Escalate delinquent or high‑risk accounts to management systematically
  • Maintain fluid communication with the internal treasury team responsible for deposits and payment confirmations
• Quotes and Customer Support
  • Support sales representatives with quote preparation and documentation management
• Reporting and Administrative Support
  • Assist management with ad hoc administrative and operational reporting

Requirements and Candidate Profile

• Languages: Fully bilingual in English and Spanish (verbal and written); minimum B2 level
• Software: Proven hands‑on experience with QuickBooks Online and advanced Microsoft Excel; lack of experience will disqualify
• Experience: Proven professional background in billing, invoicing, collections, customer service, accounts receivable, or senior administrative support
• Education: Minimum technical/professional education
• Experience: 3 years of relevant experience
• Additional qualifications: Computer skills, accounts receivable, report preparation, credit notes, QuickBooks knowledge, English proficiency
• Travel availability: Yes
• Age: 21 years or older
• Location: Must live in Maracaibo; computer with at least 8 GB RAM, stable internet, backup power, suitable workspace
• English level: Minimum B2; automatic disqualification if not met