Administrator

Power International Holding; Caracas; Presencial; VES 10.110.000 - 20.219.000; Jornada completa

Descripción de la vacante

Power International Holding in Caracas, Venezuela seeks a highly organized Administrator to support daily operations, coordinate activities, manage documentation, and ensure smooth communication across the organization.

The role requires strong English communication, SAP ERP knowledge, and proficient MS Office, with a focus on accuracy and efficient workflow.

Formación

• Bachelor's degree in business or related field.
• Minimum 5 years professional experience with 3+ years in admin/office roles.
• Excellent English communication, both written and verbal.

Responsabilidades

• Coordinate daily administrative operations and department activities.
• Answer calls, direct inquiries, and provide administrative assistance as required.
• Maintain office supplies, equipment and inventory; handle procurement.
• Schedule meetings, interviews, conferences, training, and events.
• Support senior management with reports, updates, and communications.
• Prepare agendas, record minutes, and track action items for distribution.
• Assist in leadership communications and editing of documents.
• Coordinate new employee orientation and training schedules.
• Maintain policies, procedures and records with accuracy and compliance.
• Ensure proper document control and record-keeping practices.
• Support HSE initiatives and maintain a safe workplace.

Conocimientos

Office administration

English communication

Microsoft Excel

SAP ERP

Organization & multitasking

Educación

Bachelor's Degree in Business Administration

Herramientas

Microsoft Office

SAP

Descripción del empleo

We are seeking a highly organized and proactive Administrator to support the efficient day-to-day operations of the department. The successful candidate will provide administrative support to leadership and employees, coordinate office activities, manage documentation, and ensure smooth communication and workflow across the organization.

Key Responsibilities

• Coordinate and support daily administrative operations and departmental activities.
• Answer and direct phone calls, respond to inquiries, and provide administrative assistance as required.
• Maintain office supplies, equipment, and inventory while coordinating procurement and replenishment activities.
• Organize and schedule meetings, interviews, conferences, training sessions, and other office events.
• Provide administrative support to senior management, business leaders, and executive teams.
• Prepare meeting agendas, record minutes, track action items, and ensure timely distribution of meeting documentation.
• Assist in the preparation and dissemination of leadership reports, updates, presentations, and business communications.
• Prepare, edit, and maintain correspondence, reports, presentations, and other administrative documents.
• Coordinate new employee orientation activities, training schedules, and resource distribution.
• Maintain policy manuals, procedures, and administrative records, ensuring accuracy and compliance.
• Ensure efficient document control and record-keeping practices.
• Support HSE initiatives and contribute to maintaining a safe and compliant workplace.

Requirements

• Bachelor's Degree in Business Administration or a related field.
• Minimum 5 years of overall professional experience.
• At least 3 years of relevant experience in Administration, Office Coordination, or Administrative Support roles.
• Strong knowledge of office administration systems, procedures, and best practices.
• Excellent communication skills in English, both written and verbal.
• Advanced proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint.
• Strong organizational, planning, multitasking, and problem-solving abilities.
• High attention to detail and ability to manage multiple priorities effectively.
• ERP knowledge is required, preferably SAP.