Remote Purchasing Assistant Jobs

Title: Procurement Assistant

Location: Remote

Contract: 12 months

Pay Rate: 30/hr

Job Description:

Procurement is embedded within the larger North American supply chain across the United States and Canada. This role will have a specific focus on the procurement for over-the-road, bulk, drayage, dedicated fleet, and CPU (customer pickup) transportation services for the *** distribution network, with annual spend of approximately ***M across more than 100 carriers including full truckload and bulk.

• Competitive Buying: Supporting delivery for the savings program in Logistics and Procurement and excellence in the sourcing process through following negotiation and contracting standards and processes.
• Superior Service: Developing supplier resilience, agility, and innovation programs that deliver best in class service in transportation to support delivering the product to the customer on time and in full.
• Digital: Embrace the digitization of the supply chain and procurement functional areas through mastering the data structures in our area and producing reports to that drive visibility for continuous improvement in the total cost of ownership.

This role will be an individual contributor, reporting to an Associate Procurement Director for Logistics. As an external, you will primarily focus on analytics of rates vs benchmarks/baseline spend, managing Request for Proposal processes with external carrier partners for sourcing needs from the operations, system administration of within the ***, and supplier evaluation and onboarding. This role is a key focal point with the operations team to manage volumes, rates, equipment types, commitment allocation levels, and carrier accountability to contracts.

• You’re a born leader: You bring a level of creativity and perseverance to the table that people want to emulate. You keep a sense of humor and a level head in all situations and always find a way to make it work. You are not afraid to have tough conversations where necessary but also celebrate and encourage the development of your colleagues and business partners.
• You’re a dot connector: You can find the pattern and process in even the most complex of situations. You can turn it into a clear, consistent process map and communicate it to all your stakeholders across the landscape. You have a strong grasp for data, analytical abilities, and can turn insights into actions.
• You love to win and have fun doing it: Conscientious and appreciative of the value and impact of outstanding execution – an eagle eye for detail. Act as an entrepreneur, treats business as his/her own, sets high expectations for oneself and follows through with strong levels of productivity.
• You’re a storyteller: Strong at selling ideas to local and global business partners, internally and externally, translating these into effective proposals conveying value and communicating it accordingly.
• You’re a changemaker: You embrace change and always push the envelope using better processes and technology to pave the way. You influence others to adopt and adapt while giving them space to make it work for them.

• A bachelor’s degree from an accredited university, preferably in Logistics, Supply Chain, or Business.
• 2+ of prior logistics experience.
• Work at Eastern Standard Time (time zone) or willing to accommodate to our time.
• The ability to work in a fast-paced business environment, demonstrating flexibility and adaptability by managing numerous priorities concurrently; organizational and time-management abilities are a must.
• Strong technical skills with Microsoft Excel, PowerPoint, Outlook, Teams, and PowerBi.
• Fluent in the English language with excellent oral and written communication skills.
• Demonstrated analytical aptitude with a validated ability to analyze/interpret data, with an emphasis on transportation cost modeling.
• Strong experience working with enterprise level logistics systems, such as a LBC, Jaggaer, and Velocity.

• Certificates such as ASCM/APICS certification in CLTD or CSCP or CSCMP SC Pro.
• SAP, Oracle TMS, JDA WMS, PowerBI, and Jaggaer contracting.

• Attention to details, thorough and diligent, should take pride in the quality of their work and deliverables.
• High Proficiency in tools like Excel, PowerBI, and Power Point.
• Proficiency in tools like LBC, Jaggaer, Velocity, and CASS.
• Proactive, self-driven, ownership attitude.
• Personal desire and passion for learning.
• Collaborative, team player.
• Critical thinking.

• You are energized by delivering fantastic results. You are an example to others – both your results and your resilience. You are constantly on the lookout for better ways to do things, engaging and collaborating with others along the way.
• You are an individual responsible for your own wellbeing and delivering high standards of work. You are humble and have your head up, looking around to interpret evidence and data smartly, spot issues and opportunities to make things better.

• PASSION FOR HIGH PERFORMANCE: Takes personal responsibility and accountability for execution and results. Has an owner’s mindset, using data and insight to make decisions.
• PERSONAL MASTERY: Sets high standards for themselves. Actively builds own wellbeing and resilience.
• PURPOSE & SERVICE: Has humility, understanding that leadership is service to others, inside and outside.
• AGILITY: Explores the world around them, continually learning and developing their skills.

• Onboarding new vendors into *** systems as needed, within a maximum timeframe of two months. The vendor onboarding process at *** involves multiple steps across different systems. The expectation is that the person documents the process while onboarding new carriers into our systems. This work will involve Velocity, LBC (Jaggaer), and coordination with the EDI team to ensure suppliers are fully set up in OTM (Operations System).
• Daily LBC maintenance and updates as required by the Procurement Logistics team. We manage more than 1,000 lanes in the system, and there are ongoing changes due to various projects and bids. The goal is to proactively perform these updates as they come in—some will be urgent, others planned—but all must be accurately reflected in the system and validated to ensure the information flows correctly into OTM.
• Create and maintain job aids for LBC across different activities, and train *** users accordingly. All changes—such as fuel type updates, equipment type adjustments, and other modifications—should be documented as job aids and stored on a centralized TEAMS channel. Additionally, the goal is to provide training to users, so they remain up to date with the latest processes and system versions.
• Support CPU (Customer Pick-Up) updates in the system. We manage a portfolio related to CPU, and the intent is to assist the supervisor in implementing all necessary updates. Since many of these updates are not made directly in the system, this requires following up on emails and coordinating changes with the analyst in Customer Service. This work is highly manual, and part of the role includes preparing Excel reports as needed to track progress and ensure updates are accurately reflected in the appropriate system.
• Annual bid support, including creating contract shells and uploading all rates into the system. Once a year, we run an annual bid involving approximately 50 carriers. The role includes preparing all new contract shells in LBC and uploading the full set of rates for review by managers and directors across the organization. After the proposals are shared, part of the responsibility is to follow up with each carrier to ensure they approve the contract shells and rates in LBC. Common challenges include carriers forgetting their usernames or passwords, not approving the contract shell, or missing rate approvals*** Because of this, the role also involves creating job aids for carriers—such as how to reset passwords, approve contract shells, approve rates, and verify that their LBC profile is fully updated with no pending items.
• CASS cash-term validation. CASS is the system we use to manage carrier payment terms. The goal is to validate that the payment terms reflected in CASS match those in the contracts—for the annual bid and whenever else needed. This involves capturing screenshots and evidence of old versus new payment terms and downloading system information to verify everything has been updated correctly.