Zoning & Permitting Coordinator

Wheeling; Wheeling (IL); On-site; USD 66,000 - 77,000; Full time

Job summary

Wheeling is seeking a dedicated administrative professional for clerical duties related to zoning, permitting, and business licensing. The role includes processing license applications, coordinating renewals, maintaining licensing databases, and preparing monthly reports.

Responsibilities also cover elevator certificate coordination and upkeep of inspection records, with emphasis on public service and accurate documentation.

Qualifications

• Three (3) years of clerical or administrative experience, including public contact, or an equivalent combination of education, training, and experience.
• Coursework in typing, word processing, secretarial skills, or standard office equipment.
• Experience in municipal government, permitting, zoning, or business license administration.

Responsibilities

• Perform zoning reviews of select permit applications for compliance with Village requirements.
• Assist residents, contractors, business owners, and developers with inquiries related to zoning, permitting, and business licensing and application requirements.
• Manage business license applications, including intake, review coordination, and issuance.
• Coordinate the annual business license renewal program.
• Assist with permit intake, processing, and issuance.
• Maintain licensing databases and records and prepare monthly permit reports.
• Coordinate the Village’s elevator certificate program, including annual inspections and certificate renewals.
• Maintain inspection records, track outstanding requirements, and prepare monthly reports.

Skills

Public contact

Clerical work

Administrative experience

Education

Typing coursework

Secretarial skills coursework

Tools

Microsoft Word

Microsoft Excel

Office suite

Job description

Wheeling is seeking a dedicated administrative professional for clerical duties related to zoning, permitting, and business licensing. The role includes processing license applications, coordinating renewals, maintaining licensing databases, and preparing monthly reports.

Responsibilities also cover elevator certificate coordination and upkeep of inspection records, with emphasis on public service and accurate documentation.