Office Manager / Administrative Assistant - Zoning Dept

Ogle County; Oregon (IL); On-site; USD 38,000 - 56,000; Full time

Job summary

Ogle County is seeking an Administrative Assistant to assist the Planning & Zoning Administrator with enforcing the Amendatory Zoning Ordinance and serving the public in a courteous, professional, and timely manner.

Responsibilities include answering calls and emails, interpreting GIS maps and ordinances, preparing Zoning Certificates and site plans, scheduling meetings, and maintaining records. The role supports daily office operations and customer service.

Responsibilities

• Answer multi-line telephone and assist customers with zoning questions
• Assist customers in reading and interpreting Beacon GIS maps, aerial tax maps, subdivision plats and the Ogle County Amendatory Zoning Ordinance.
• Assist customers with applications and prepare site plans for Zoning Certificates.
• Answer zoning questions by phone and email.
• Log, prepare and distribute Zoning Certificates.
• Assign and understand Ogle County house numbering system.
• Maintain zoning database of all Zoning Certificates issued.
• Schedule monthly meetings for the Regional Planning Commission (RPC), Zoning Board of Appeals (ZBA) and Assessment Planning & Zoning Committee (APZ).
• Prepare and distribute hearing petitions, agendas and reports for RPC, ZBA and APZ.
• Transcript recordings for minutes of the monthly RPC and APZ meetings.
• Maintain yearly renewal records for mobile homes.
• Log Special Flood Hazard Area questions.
• Process mail.
• Cover the office in the absence of the Zoning Administrator.

Job description

Assist the Planning & Zoning Administrator in the enforcement of the Ogle County Amendatory Zoning Ordinance and ensure that daily functions of the office and customer needs are met in a courteous, professional and timely manner.

DUTIES AND RESPONSIBILITIES:

(not in hierarchical order)

• Answer multi-line telephone and assist customers with zoning questions
• Assist customers in reading and interpreting Beacon GIS maps, aerial tax maps, subdivision plats and the Ogle County Amendatory Zoning Ordinance.
• Assist customers with applications and prepare site plans for Zoning Certificates.
• Answer zoning questions by phone and email.
• Log, prepare and distribute Zoning Certificates.
• Assign and understand Ogle County house numbering system.
• Maintain zoning database of all Zoning Certificates issued.
• Schedule monthly meetings for the Regional Planning Commission (RPC), Zoning Board of Appeals (ZBA) and Assessment Planning & Zoning Committee (APZ).
• Prepare and distribute hearing petitions, agendas and reports for RPC, ZBA and APZ.
• Transcript recordings for minutes of the monthly RPC and APZ meetings.
• Maintain yearly renewal records for mobile homes.
• Log Special Flood Hazard Area questions.
• Process mail.
• Cover the office in the absence of the Zoning Administrator.