Zoning Coordinator

Wheeling; Wheeling (IL); On-site; USD 66,000 - 77,000; Full time

Job summary

Wheeling is seeking a dedicated administrative professional for clerical duties related to zoning, permitting, and business licensing. The role includes processing license applications, coordinating renewals, maintaining licensing databases, and preparing monthly reports.

Responsibilities also cover elevator certificate coordination and upkeep of inspection records, with emphasis on public service and accurate documentation.

Qualifications

• Three (3) years of clerical or administrative experience, including public contact, or an equivalent combination of education, training, and experience.
• Coursework in typing, word processing, secretarial skills, or standard office equipment.
• Experience in municipal government, permitting, zoning, or business license administration.

Responsibilities

• Perform zoning reviews of select permit applications for compliance with Village requirements.
• Assist residents, contractors, business owners, and developers with inquiries related to zoning, permitting, and business licensing and application requirements.
• Manage business license applications, including intake, review coordination, and issuance.
• Coordinate the annual business license renewal program.
• Assist with permit intake, processing, and issuance.
• Maintain licensing databases and records and prepare monthly permit reports.
• Coordinate the Village’s elevator certificate program, including annual inspections and certificate renewals.
• Maintain inspection records, track outstanding requirements, and prepare monthly reports.

Skills

Public contact

Clerical work

Administrative experience

Education

Typing coursework

Secretarial skills coursework

Tools

Microsoft Word

Microsoft Excel

Office suite

Job description

Thank you for your interest in employment with the Village of Wheeling.

The Village of Wheeling is an Equal Opportunity Employer and does not discriminate in employment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, political affiliation, age, marital status, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law.

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• Perform zoning reviews of select permit applications for compliance with Village requirements.
• Assist residents, contractors, business owners, and developers with inquiries related to zoning, permitting, and business licensing and application requirements.
• Manage business license applications, including intake, review coordination, and issuance.
• Coordinate the annual business license renewal program.
• Assist with permit intake, processing, and issuance.
• Maintain licensing databases and records and prepare monthly permit reports.
• Coordinate the Village’s elevator certificate program, including annual inspections and certificate renewals.
• Maintain inspection records, track outstanding requirements, and prepare monthly reports.
• Three (3) years of clerical or administrative experience, including public contact, or an equivalent combination of education, training, and experience.

PREFERRED QUALIFICATIONS

• Coursework in typing, word processing, secretarial skills, or standard office equipment.
• Experience in municipal government, permitting, zoning, or business license administration.

COMPENSATION AND BENEFITS

The hiring range for this position is $66,486 to $76,973, depending on qualifications and experience, within a full salary range of $66,486 to $89,107

The Village of Wheeling participates in the Illinois Municipal Retirement Fund (IMRF), a defined benefit pension plan. Benefits include medical, dental, and life insurance; medical and dependent care flexible spending accounts; and vacation, personal, holiday, and sick time.

APPLICATION PROCESS

First review of applications will begin November 30 ,2026 . Applications will be reviewed on a rolling basis thereafter, and the position will remain open until filled.

Questions regarding the position or the recruitment process may be directed to the Human Resources Department at [e-mail] .

Employment is contingent upon successful completion of a background investigation and pre-employment drug and alcohol screening.