Youth Services Admin & Records Coordinator

Old Colony YMCA; Fall River (MA); On-site; USD 22,000 - 25,000; Full time

Job summary

Old Colony YMCA, Fall River, MA, seeks an Administrative Assistant to represent the organization professionally and maintain a friendly, safe environment for members and youth participants. You will handle clerical tasks, receptionist duties, data entry, and report preparation within the Community Services Program in partnership with the Department of Youth Services.

The role requires strong organization, proficiency in Microsoft Office, knowledge of JJEMS, and experience with youth or juvenile

Qualifications

• High School Diploma or equivalent.
• Knowledge of the juvenile justice system in Massachusetts.
• Valid MA Driver’s License.
• Experience working with youth in juvenile justice/child welfare or related fields.

Responsibilities

• Manage the clerical workload.
• Act as office receptionist and answer the telephone.
• Greet youth, families, visitors, and monitors office entrance.
• Type reports and transcribe as needed.
• Submit quarterly, monthly, and/or weekly documents and reports.
• Maintain staff itineraries and master staff schedule.
• Enter data in JJEMS as requested.
• Order office supplies and monitor equipment.
• Attend weekly team meetings and record minutes.
• Document and report building maintenance needs.
• Coordinate meetings, projects and events.
• Create documents using Word, Excel and PowerPoint.

Skills

Office receptionist

Clerical workload

Data entry

Phone handling

Minutes recording

JJEMS knowledge

Office equipment management

Education

High School Diploma

Tools

Microsoft Office

JJEMS system

Job description

Old Colony YMCA, Fall River, MA, seeks an Administrative Assistant to represent the organization professionally and maintain a friendly, safe environment for members and youth participants. You will handle clerical tasks, receptionist duties, data entry, and report preparation within the Community Services Program in partnership with the Department of Youth Services.

The role requires strong organization, proficiency in Microsoft Office, knowledge of JJEMS, and experience with youth or juvenile