Youth-Focused Administrative Coordinator

Liliʻuokalani Trust; Honolulu (HI); On-site; USD 42,000 - 54,000; Full time

Job summary

Liliʻuokalani Center, part of the Liliʻuokalani Trust, seeks an Administrative Assistant to support overall administrative operations, manage office systems, and assist with scheduling for executives, directors, staff, and youth participants.

The role includes document preparation, data management, event coordination, and light bookkeeping to ensure smooth day-to-day operations in a culturally grounded environment focused on Hawaiian youth.

Qualifications

• Associates or Bachelors degree or equivalent experience preferred.
• 1–3 years of administrative or office support experience.
• Experience working with youth or youth-focused environments preferred.
• Strong management and communication skills required.
• Proficient in Word, Excel and PowerPoint; valid Hawaii driver's license.

Responsibilities

• Manage office supplies, inventory, and a welcoming workspace.
• Schedule meetings, appointments, and travel for executives and staff.
• Answer calls and emails; maintain intranet and internal communications.
• Prepare minutes, reports, presentations, and filing systems.
• Provide data entry, support annual report and budget, and basic bookkeeping.
• Greet visitors and handle inquiries with professionalism and discretion.
• Coordinate internal and external events and conferences.
• Process invoices, track expenses, and assist with financial docs.

Skills

Office administration

Organizational skills

Interpersonal skills

Written & presentation skills

Word

Excel

PowerPoint

Driver’s license

Education

Associate or Bachelor degree

Tools

Word

Excel

PowerPoint

Job description

Liliʻuokalani Center, part of the Liliʻuokalani Trust, seeks an Administrative Assistant to support overall administrative operations, manage office systems, and assist with scheduling for executives, directors, staff, and youth participants.

The role includes document preparation, data management, event coordination, and light bookkeeping to ensure smooth day-to-day operations in a culturally grounded environment focused on Hawaiian youth.