Youth Center Administrative Coordinator

Liliuokalani Trust; Honolulu (HI); On-site; USD 42,000 - 54,000; Full time

Job summary

The Liliʻuokalani Trust seeks an Administrative Assistant to support the Liliuokalani Center’s daily operations, manage office systems, reception, and communications, and assist with documentation, data management, and light bookkeeping.

Responsibilities include scheduling for executives and youth participants, coordinating events, invoices, and basic financial documents, while maintaining confidentiality and professional service within a culturally grounded Hawaiian environment.

Qualifications

• Associates and/or Bachelor’s degree or equivalent experience preferred.
• 1-3 years of administrative or office-support experience.
• Experience working with youth or in youth-focused environments preferred.
• Strong management, administrative, organizational, interpersonal, and writing/presentation skills are required.
• Demonstrated initiative, professionalism and ability to work independently.
• Proficient in Word, Excel and PowerPoint.
• Excellent verbal and written communication skills.
• Valid State of Hawaii Driver’s License required.

Responsibilities

• Manages office supplies and inventory; keeps workspace organized; handles mail and packages.
• Schedules meetings, appointments, and travel for executives, directors, staff, and youth participants.
• Answers and directs phone calls, emails, and other communications; maintains intranet and internal communications systems.
• Prepares and edits documents; retains filing systems for easy retrieval.
• Provides administrative support including data entry and assistance with the annual report and budget; oversees equipment maintenance.
• Greets visitors and handles inquiries with professionalism and discretion.
• Organizes internal and external events, meetings, and conferences for LC leadership, staff, and youth.
• Processes invoices, tracks expense reports, and assists with basic bookkeeping and financial documentation.

Skills

Administrative support

Youth-focused environment

Writing and presenting

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Communication skills

Independent work

Education

Associates or Bachelor's Degree

Tools

Microsoft Office

Job description

The Liliʻuokalani Trust seeks an Administrative Assistant to support the Liliuokalani Center’s daily operations, manage office systems, reception, and communications, and assist with documentation, data management, and light bookkeeping.

Responsibilities include scheduling for executives and youth participants, coordinating events, invoices, and basic financial documents, while maintaining confidentiality and professional service within a culturally grounded Hawaiian environment.