Youth Center Admin & Operations Assistant

Liliʻuokalani Trust; Honolulu (HI); On-site; USD 42,000 - 60,000; Full time

Job summary

The Administrative Assistant at Liliʻuokalani Center supports daily operations, coordinates scheduling, manages communications, and assists with documentation and data management. This role also handles guest services, event coordination, and light financial tasks to keep the Center running smoothly.

Ideal candidates have 1–3 years of administrative experience, strong organizational and communication skills, proficiency in Word, Excel, and PowerPoint, and the ability to work with youth in a

Qualifications

• Associates and or Bachelor’s Degree or equivalent experience preferred.
• Minimum 1-3 years of administrative or office support.
• Experience working with youth or comfort in youth-focused environments preferred.
• Strong management, organizational, interpersonal, and writing/presentation skills are required.
• Proficient in Word, Excel and PowerPoint.
• Valid State of Hawaii Driver’s License required.

Responsibilities

• Manages office supplies and inventory; maintains a clean, organized, welcoming workspace; handles mail and packages.
• Coordinates and schedules meetings, appointments, and travel for executives, staff, and youth participants.
• Answers calls, emails, and directs communications; supports intranet and internal communications updates.
• Prepares and edits minutes, reports, presentations, and forms; maintains filing and retention systems.
• Data entry, assistance with annual report and budget, and oversight of office equipment.
• Greets visitors and responds to inquiries with professionalism and discretion.
• Assists in organizing internal and external events, meetings, and conferences.
• Processes invoices, tracks expense reports, and assists with basic bookkeeping.

Skills

Administrative skills

Communication

Organization

Customer service

Education

Associate/Bachelor's

Tools

MS Word

Excel

PowerPoint

Job description

The Administrative Assistant at Liliʻuokalani Center supports daily operations, coordinates scheduling, manages communications, and assists with documentation and data management. This role also handles guest services, event coordination, and light financial tasks to keep the Center running smoothly.

Ideal candidates have 1–3 years of administrative experience, strong organizational and communication skills, proficiency in Word, Excel, and PowerPoint, and the ability to work with youth in a