Youth & Family Programming Manager

Gaillardia Country Club; Oklahoma City (OK); On-site; USD 40,000 - 60,000; Full time

Job summary

Gaillardia Country Club in Oklahoma City is searching for a Youth & Family Program Manager. In this role, you will oversee engaging programs and events for youth and families, ensuring they are enjoyable and safe. Responsibilities include staff supervision, event management, and collaboration with various departments.

A Bachelor's Degree in education or event management is preferred, along with CPR and First Aid certifications. This position is ideal for someone who thrives in dynamic environments and possesses excellent communication and organizational skills.

Qualifications

• Minimum of two years related work experience in childcare and events.
• Experience in educational program development and implementation.
• Ability to interact effectively with members of diverse backgrounds.

Responsibilities

• Oversee planning and coordination of programs for youth and families.
• Supervise and train programming staff to ensure high-quality experiences.
• Manage day-to-day operations of events and create a welcoming atmosphere.

Skills

CPR certification

First Aid certification

Communication skills

Organizational skills

Team player

Knowledge of age-appropriate activities

Education

Bachelor’s Degree in education, event management, or recreation

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Position Overview:

As Youth & Family Program Manager, you will oversee the planning, coordination, and execution of engaging programs and events for youth and families at the Club. This role focuses on delivering high-quality, enjoyable, and safe programming tailored to different age groups while fostering a welcoming and inclusive environment. You will manage day-to-day operations, supervise programming staff, and collaborate closely with other departments to ensure that events meet the Club's standards and enhance the member experience.

Key Responsibilities:

• Program Planning & Coordination: Assist in developing and administering a diverse range of youth and family-focused programs, including recreational activities, seasonal camps, and family-friendly events. Ensure that all programs are aligned with member interests and Club standards.
• Staff Supervision & Development: Supervise a team of youth activity counselors and camp counselors. Provide training, guidance, and support to ensure staff are well-prepared to lead programs, promote safety, and deliver high-quality experiences.
• Event Execution & Support: Assist in the day-to-day management of events, from setup to execution, ensuring all logistics are in place (staffing, materials, equipment). Act as the on-site point of contact during events to ensure smooth operations.
• Member & Family Engagement: Build strong relationships with families and members by promoting activities, gathering feedback, and responding to inquiries. Create a welcoming atmosphere that encourages participation and fosters community.
• Safety Oversight: Ensure that all activities are conducted in a safe and secure manner, complying with Club safety protocols and industry best practices. Maintain equipment and facilities to ensure they are safe and suitable for programming.
• Budget Assistance & Resource Management: Assist in managing program budgets by tracking expenses, making cost-effective decisions, and ensuring programs stay within allocated resources. Help with the preparation of purchase orders and inventory management for program supplies.
• Administrative Support: Maintain accurate records of program registrations, attendance, and feedback. Assist in compiling reports and analyzing the effectiveness of programming. Help with marketing and promotion of upcoming events.
• Cross-Department Collaboration: Work with other departments (e.g., food and beverage, facilities, marketing) to ensure all aspects of family programming are integrated into the overall Club experience.

Education, Experience, and Skills:

• Bachelor’s Degree in education, event management, or recreation preferred.
• Minimum of two years related work experience in childcare and events.
• Must possess CPR and First Aid certification.
• Experience in educational program development and implementation.
• Must have knowledge of age-appropriate activities and enjoy working with all age groups.
• Proficient in Outlook, internet applications, knowledge of MS Word, Excel, and PowerPoint applications.
• Ability to establish and maintain effective relationships with members, guests, clients, and employees.
• Knowledge of and ability to perform required role in emergency situations.
• Strong organizational skills required.
• Must work in a safe, prudent, and organized manner.
• Must possess excellent communication skills including strong verbal, written, and positive interpersonal skills.
• Ability to interact effectively with members, guests, and staff of diverse backgrounds, cultures, and education levels.
• Demonstrated results-oriented and capable of working with minimal direction.
• Excellent team player with ability to work hands-on in a fast-paced environment.

Physical and Mental Demands:

• Requires the ability to safely lift items up to 30 pounds.
• Continuous walking and standing.
• Frequent lifting, bending, stooping, pulling, and repetitive actions.
• Be physically able to reach, bend, and stoop.
• Be able to work in a standing position for long periods of time.
• Must be able to convey information and ideas clearly.
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must maintain composure and objectivity under pressure.
• Must be effective in listening to, understanding, and clarifying the concerns and issues raised by members, guests, and team members.
• Ability to project voice and get attention of and cooperation from youngsters.

Typical Working Conditions:

Work is performed in an indoor/outdoor setting, busy and noisy environment. Some varied weather conditions are expected with exposure to heat/humidity, or cool/cold weather. Varying schedule to include evenings, holidays, and extended hours as business dictates.