Culture-Driven Office & Facilities Administrator

Liliʻuokalani Trust; Hawaii; On-site; USD 45,000 - 62,000; Full time

Job summary

The Office Administrator at Liliʻuokalani Trust oversees the kīpuka’s front office operations, facilities management, and business processes to maximize workspace utilization and operational efficiency. This role collaborates with the IT department and vendors to keep systems, equipment, and services functioning smoothly.

Strong emphasis on organizational excellence, budgeting, and process improvement in a culturally grounded setting, with responsibilities spanning reception, procurement,

Qualifications

• Experience managing front office reception and facilities operations.
• Strong organizational, planning and communication skills.
• Ability to collaborate with IT, vendors and service providers to keep operations running smoothly.

Responsibilities

• Manages the reception area and ensures professional image in communications.
• Oversees administrative operations budget, capital improvements, and expenditures.
• Liaises with IT to ensure daily system functionality (computer, phones, copier, etc.).
• Monitors service contracts and follow-ups with vendors.
• Manages filing systems, permanent records retention, and procurement of office supplies.
• Oversees security, parking, internal moves, and meetings arrangements.

Skills

Front desk management

Multitasking

Interpersonal communication

Job description

The Office Administrator at Liliʻuokalani Trust oversees the kīpuka’s front office operations, facilities management, and business processes to maximize workspace utilization and operational efficiency. This role collaborates with the IT department and vendors to keep systems, equipment, and services functioning smoothly.

Strong emphasis on organizational excellence, budgeting, and process improvement in a culturally grounded setting, with responsibilities spanning reception, procurement,