Xactimate File Processing Admin - Hybrid Role + Benefits

HighGround; Lenexa (KS); Hybrid; USD 36,000 - 42,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

401(k) – employer match

Paid Time Off

Hybrid work after training

Performance-based bonus

Job summary

Power Dry in Lenexa, KS is seeking a File Processing Admin to join our administrative operations. This full-time entry-level role supports insurance estimates, document control, file processing, and billing, coordinating with technicians, project managers, and insurance partners.

You will prepare estimates in Xactimate, manage digital files from intake to closeout, and ensure timely approvals. After training, hybrid remote work may be available with benefits including health and life insurance,

Qualifications

• Xactimate experience or similar software for building estimates REQUIRED
• High attention to detail with strong organizational and analytical skills
• Proficient with Microsoft Excel, document management, and basic office software
• Strong written and verbal communication skills
• Ability to prioritize multiple tasks in a fast-paced environment
• Self-starter with the ability to work independently and meet deadlines

Responsibilities

• Prepare detailed and accurate job estimates using Xactimate in accordance with insurance standards
• Collaborate with project managers and field technicians to gather scope details
• Ensure estimates are submitted timely and follow up on approvals or revisions
• Support claim negotiations with insurance adjusters as needed
• Create, organize, and maintain digital job files from intake to closeout
• Track job progress and maintain billing notes and status
• Respond to calls and emails with detailed customer information
• Assist customers with billing-related questions and ensure a positive experience
• Perform data entry, document formatting, and cross-team support

Skills

Attention to detail

Written and verbal communication

Task prioritization

Self-motivation

Tools

Xactimate

Microsoft Excel

Job description

Power Dry in Lenexa, KS is seeking a File Processing Admin to join our administrative operations. This full-time entry-level role supports insurance estimates, document control, file processing, and billing, coordinating with technicians, project managers, and insurance partners.

You will prepare estimates in Xactimate, manage digital files from intake to closeout, and ensure timely approvals. After training, hybrid remote work may be available with benefits including health and life insurance,