WPPA OFFICE ASSISTANT, Larchmont

White Plains Hospital Inc; United States; On-site; USD 31,000 - 47,000; Full time

Job summary

White Plains Hospital Medical Center in Larchmont, NY is seeking a non-exempt office-clerical associate to support patient communications and document handling. In this day-shift role, you will schedule appointments, verify demographics and insurance, manage records, and assist in daily huddles with the care team, contributing to efficient, patient-centered service.

The position requires attention to standards, infection control, and collaboration across departments; hours are 8:30 AM–5:00 PM,

Qualifications

• High School diploma or GED required.
• Less than 1 year of patient relations experience.
• Less than 1 year of general office experience.
• Basic medical terminology knowledge preferred.
• EMR and electronic scheduling experience preferred.
• Prior physician practice patient experience preferred.

Responsibilities

• Schedule and confirm patient appointments using the practice management system.
• Handle patient records, documents, and chart updates.
• Assist with scheduling procedures and pre-certification.
• Verify insurance coverage and patient demographics.
• Answer phones, relay messages, and provide information.
• Maintain files and assist in organizing office systems.
• Order office supplies and operate related equipment.
• Participate in daily huddles and team meetings.
• Ensure infection control standards are followed.
• Support patient rights and safety in daily activities.
• Contribute to cost containment and data reporting.

Skills

High School Diploma

GED

Patient relations experience

Office experience

Physician practice experience

Medical terminology

Electronic Scheduling

EMR experience

Education

High School Diploma or GED

Tools

Practice Management System

Electronic Medical Records (EMR)

Job description

City/State:

Larchmont, New York

Department:

WPHPA Larchmont_1

Work Shift:

Day

Work Days:

MON-FRI

Scheduled Hours:

8:30 AM-5 PM

Hours Per Pay Period:

75

Pay Rate/Range:

$22.6258 to $33.9332

For positions that have only a rate listed, the displayed rate is the hiring rate but could be subject to change based on shift differential, experience, education or other relevant factors.

Job Summary

A non-exempt position that performs diversified office-clerical duties as well as interacts and maintains efficient and positive communication with patients, families, physicians, providers and outside facilities and individuals.

Essential Functions

• Understands and adheres to the WPH Performance Standards, Policies and Behaviors.
• Schedules and confirms patient appointments and arrival utilizing Practice Management System whenever available
• Fulfills responsibilities as assigned that may include sending/receiving patient records and documents; scheduling surgical procedures and tests; obtaining pre-certification for health care services; verifying insurance coverage and patient demographics; scanning; managing and updating charts to ensure that information is complete.
• Answers telephone, relays messages, and provides information when necessary.
• Maintains files and assists in establishing office systems.
• Orders office supplies.
• Operates related office equipment
• Attends meetings, takes and distributes minutes
• Fulfills organizational responsibilities as assigned including respecting/promoting patient rights; responding appropriately to emergencies; communicates concerns/ problems relating to patients and/or staff with immediate supervisor
• Adheres to White Plains Hospital infection control standards including, but not limited to hand hygiene
• Utilizes appropriate steps in the decision making process to include recognition and priority setting relating to patient care and practice based issues.
• Collaborates and communicates with the health care team
• Completes annual mandatory requirements including Occupational Health Requirements
• Attends mandatory in-services
• Participates as a member of the patient care team and responsible for participating in daily huddles and regular schedule practice team meetings.
• Utilizes cost containment practices
• May prepare and maintain various statistical data
• Performs all other duties as assigned

Qualifications

• High School Required or
• GED
• less than 1 year Previous patient relations experience required Required
• less than 1 year General office experience Required
• less than 1 year Previous physician practice patient experience Preferred
• Basic medical terminology, Electronic Scheduling and Electronic Medical Record experience preferred. (Low proficiency)

White Plains Hospital Medical Center is an equal employment opportunity employer. White Plains Hospital Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.