WPPA OFFICE ASSISTANT

2600 White Plains Hospital Medical Center; United States; On-site; USD 32,000 - 45,000; Full time

Job summary

White Plains Hospital Medical Center is seeking an Office Clerk to perform diversified clerical duties and maintain clear, positive communication with patients, families, physicians and staff in a fast-paced outpatient setting.

The role involves scheduling appointments, verifying insurance, handling records, and supporting the health-care team. A High School diploma and prior office or patient-relations experience are required, with EMR and scheduling familiarity preferred.

Qualifications

• High School required or GED.
• Previous patient relations experience required.
• General office experience required.
• Previous physician practice patient experience preferred.
• Basic medical terminology, Electronic Scheduling and Electronic Medical Record experience preferred.

Responsibilities

• Schedule and confirm patient appointments using Practice Management System.
• Answer phones, relay messages, and provide information to patients and staff.
• Maintain files and assist in organizing charts and office systems.
• Attend meetings and distribute minutes; participate in daily huddles and practice team meetings.

Skills

Patient relations experience

General office experience

Basic medical terminology

Education

High School Diploma or GED

Tools

Electronic Scheduling

EMR

Job description

Location and Schedule

City/State: White Plains, New York

Department: WPHPA Oncology & Hematology

Work Shift: Day

Work Days: MON-FRI

Scheduled Hours: 8:30 AM-5 PM

Hours Per Pay Period: 80

Pay Rate/Range: $23.1912 to $33.9332

For positions that have only a rate listed, the displayed rate is the hiring rate but could be subject to change based on shift differential, experience, education or other relevant factors.

Job Summary

A non-exempt position that performs diversified office-clerical duties as well as interacts and maintains efficient and positive communication with patients, families, physicians, providers and outside facilities and individuals.

Essential Functions

Understand and adheres to the WPH Performance Standards, Policies and Behaviors.

Schedules and confirms patient appointments and arrival utilizing Practice Management System whenever available

Fulfills responsibilities as assigned that may include sending/receiving patient records and documents; scheduling surgical procedures and tests; obtaining pre-certification for health care services; verifying insurance coverage and patient demographics; scanning; managing and updating charts to ensure that information is complete.

Answers telephone, relays messages, and provides information when necessary.

Maintains files and assists in establishing office systems.

Orders office supplies.

Operates related office equipment

Attends meetings, takes and distributes minutes

Fulfills organizational responsibilities as assigned including respecting/promoting patient rights; responding appropriately to emergencies; communicates concerns/ problems relating to patients and/or staff with immediate supervisor

Adheres to White Plains Hospital infection control standards including, but not limited to hand hygiene

Utilizes appropriate steps in the decision making process to include recognition and priority setting relating to patient care and practice based issues.

Collaborates and communicates with the health care team

Completes annual mandatory requirements including Occupational Health Requirements

Attends mandatory in-services

Participates as a member of the patient care team and responsible for participating in daily huddles and regular schedule practice team meetings.

Utilizes cost containment practices

May prepare and maintain various statistical data

Performs all other duties as assigned

Qualifications

High School Required or GED less than 1 year

Previous patient relations experience required

Required less than 1 year

General office experience Required less than 1 year

Previous physician practice patient experience Preferred

Basic medical terminology, Electronic Scheduling and Electronic Medical Record experience preferred. (Low proficiency)

Equal Employment Opportunity Statement

White Plains Hospital Medical Center is an equal employment opportunity employer. White Plains Hospital Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.

White Plains Hospital is a proud member of the Montefiore Health System, serving as its tertiary hub of advanced care in the Hudson Valley. The Hospital is a 292-bed not-for-profit health care organization with the primary mission of providing exceptional acute and preventive medical care to all people who live in, work in or visit Westchester County and its surrounding areas. White Plains Hospital has outpatient medical facilities across Westchester, including multispecialty practices in Armonk, Hawthorne, Larchmont, New Rochelle, Rye Brook, Scarsdale, Somers, Yonkers and Yorktown Heights; and Scarsdale Medical Group locations in Harrison and Scarsdale. The Hospital is fully accredited by the Joint Commission, and in 2025 received another 5-star rating from the Centers for Medicare & Medicaid Services (CMS) — the highest distinction offered by the federal agency – for the fourth consecutive year. In addition, the Hospital received its third Magnet® designation from the American Nurses Credentialing Center (ANCC), a distinction held by only two percent of hospitals in the country. White Plains Hospital has consistently received the Outstanding Patient Experience Award from Healthgrades®, and in 2025 was awarded an “A” Safety Grade from the Leapfrog Group for the 14th consecutive time.