WPO & Facilities Manager

Compass Real Estate - Peninsula; Miami Beach (FL); On-site; USD 65,000 - 110,000; Full time

Benefits offered by this job

Participation in incentive programs

Paid vacation & holidays

Medical, dental and vision benefits

401(k) plan

FSAs

Commuter program

Life and disability insurance

Parental support programs

Pet insurance

Job summary

Compass is seeking a results-driven Workplace Operations & Facilities Manager to lead facilities services, vendor coordination, and post-lease setup across a portfolio of offices. You will partner with third-party providers and internal teams to ensure seamless office operations and outstanding tenant experiences.

The role requires 3–5 years in facilities or operations, strong project and contract management, and knowledge of HVAC, plumbing, and life-safety systems.

Qualifications

• 3 - 5 years experience in facilities or Workplace Operations management.
• Minimum of 3 years experience managing supplier and vendors with contract management.
• Minimum of 3 years of project management.
• Familiarity in lease operations language and execution.
• Working knowledge of commercial MEP systems, HVAC, plumbing, life safety, and electrical distribution.

Responsibilities

• Act as the single point of contact for regional teams and vendors within a portfolio.
• Develop a robust network of vendors across trades and manage contracts.
• Oversee post-lease and construction aspects for new expansion offices, including leases, equipment, and service contracts.
• Escalate large facility maintenance emergencies.
• Assist in developing and maintaining the Workplace/Facilities budget.
• Oversee property insurance claims and related work.
• Manage CapEx budget related to workplace operations and vendor payments.
• Provide prompt responses to tenant/client requests and ensure great in-office experiences.
• Improve building safety processes and coordinate with third-party security providers.
• Enforce health, safety, and handbook regulations for onsite staff.

Skills

Facilities management

Vendor management

Project management

Lease operations knowledge

MEP systems knowledge

Communication skills

Zendesk

Physical tasks ability

Travel 25-30%

Tools

Zendesk

Job description

At Compass, our mission is to help everyone find their place in the world. Founded in 2012, we're revolutionizing the real estate industry with our end-to-end platform that empowers residential real estate agents to deliver exceptional service to seller and buyer clients.

The National Workplace Operations and Facilities team oversees the office spaces that inspire and support our productivity. The National Workplace Operations and Facilities team helps create and maintain inspiring spaces and innovative services that bring Compass International Holdings' culture and values to life. We build and maintain all aspects of what keeps our Compass International Holdings workspaces operating seamlessly across multiple cities and regions globally. Operationally, the team is focused on improving customer experience, reducing cost to serve customers, and improving service levels in our offices.

Job Overview

As the Workplace Operations & Facilities Manager, you will lead your region's efforts to ensure Compass International Holdings' offices are a great place to come to work and all of our customers have the hands-on support they need. You're a strategic, proactive, and detail-oriented leader who can get buy-in from different departments and execute plans effectively. The Workplace Operations/Facilities Manager will oversee facilities services, amenities, maintenance, repair, and asset management across a portfolio of buildings within a territory. The Workplace Operations/Facilities Manager will be responsible for managing the field relationship with third-party providers responsible for facilities-related work, including related projects, and will maintain base building property manager relationships, acting as the representative on the lease for each building in the portfolio.

Key Responsibilities

• Act as the single point of contact for both regional teams and vendors within a portfolio. (30%)
• Develop a robust network of vendors of all trades who can service Compass International Holdings facilities when needed; manage vendor service contracts and monitor the provider's performance. (15%)
• Oversee and manage post lease and construction aspects of getting new expansion offices set up and ready for open before the first day of business, including all lease, equipment and service contracts. (10%)
• Act as a point of escalation for large facility maintenance emergencies. (15%)
• Assist in the development and maintenance of the Workplace/Facilities budget. (5%)
• Oversee all property insurance claims and insurance claim related work. (5%)
• Manage approved project/CapEx budget as it relates to workplace operations and ensure vendor payment. (5%)
• Provide positive and prompt response to requests from the client and building tenants/occupants. Ensure that every office in your portfolio is poised to provide our customers with the best possible in-office experience. (5%)
• Improve all processes, documentation, and system tools pertaining to building safety and security, partnering closely with third-party security providers and internal security personnel at other locations. (5%)
• Enforce protocols pertaining to health and safety plans, building and employee handbook regulations, and office practices for all individuals onsite. (5%)

Job Skills & Requirements

• 3 - 5 years experience in facilities or Workplace Operations management
• Minimum of 3 years experience managing supplier and vendors with contract management
• Minimum of 3 years of project management
• Familiarity in lease operations language and execution
• Working knowledge of commercial MEP systems, specifically HVAC, plumbing, fire and life safety systems, and electrical distribution networks
• Excellent communication, organization and writing skills
• Must be able to work independently or on a team
• Proficiency in ZenDesk
• Must be able to perform low level of physical tasks, such as, conducting job site walkthroughs and office audit walks and moving and lifting supplies (up to 25 lb).
• Must be willing to travel 25%-30% of the time

Perks That You Need To Know About

• Participation in our incentive programs (which may include eligible cash, equity, or commissions).
• Plus paid vacation, holidays, sick time, parental leave, and recharge leave
• medical, tele-health, dental and vision benefits
• 401(k) plan
• flexible spending accounts (FSAs)
• commuter program
• life and disability insurance
• Maven (a support system for new parents)
• Carrot (fertility benefits)
• UrbanSitter (caregiver referral network)
• Employee Assistance Program
• pet insurance

Do your best work, be your authentic self.

At Compass, we believe that everyone deserves to find their place in the world - a place where they feel like they belong, where they can be their authentic selves, where they can thrive.

Our collaborative, energetic culture is grounded in our Compass Entrepreneurship Principles and our commitment to diversity, equity, inclusion, growth and mobility.

As an equal opportunity employer, we offer competitive compensation packages, robust benefits and professional growth opportunities aimed at helping to improve our employees' lives and careers.

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