Workspace & Real Estate Operations Lead

Armanino Advisory LLC; Pasadena (CA); On-site; USD 50,000 - 58,000; Full time

Benefits offered by this job

Medical, dental, vision

PTO & sick time

Flexible work arrangements

401K with Profit Sharing

Wellness program

Parental leave

11 paid holidays

Job summary

Armanino is seeking an operations professional to oversee workplace services across multiple sites within Southern California. The role focuses on coordinating tickets, managing vendors, and ensuring smooth office operations with IT and facilities teams.

You will handle conference room tech, basic A/V tasks, and maintain real estate documentation while supporting project moves and site administration. Remote coordination and travel up to 30% may be required.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Minimum of 2 years of experience in workplace operations, facilities coordination, office management, real estate administration, or similar.
• Experience triaging requests, defining scope, and coordinating timely resolution through vendors and internal partners.
• Ability to work in structured workflows with attention to detail and reliable results.
• Comfort with conference room technology and A/V basics; coordinate simple meeting setups.

Responsibilities

• Coordinate workspace operations by triaging requests, confirming scope, routing to the right resource, and tracking work via Wrike from intake through completion.
• Manage and maintain workplace tickets in ServiceNow (or similar); ensure accurate entry, prioritization, status updates, and closure documentation.
• Coordinate vendors and building management for maintenance, repairs, and service visits; schedule, provide access, define scopes, obtain quotes, and minimize disruption.
• May perform repairs/installations rather than outsourcing.
• Conduct periodic workspace walkthroughs to identify maintenance issues and safety concerns; document findings and coordinate remediation.
• Maintain workspace and real estate documentation; vendor lists, floor plans, maintenance schedules, and basic purchase/expense tracking.
• Support workspace projects/move events; plan timelines, coordinate vendors, ordering, scheduling, and communications.
• Assist with real estate/site administration activities; building access, badges/keys, lease-tracking, and site files in partnership with Finance/Legal/IT.

Skills

Ticketing system management

Vendor coordination

Office management

Facilities coordination

Microsoft 365

A/V support

Project coordination

Clear communication

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Wrike

ServiceNow

Microsoft 365

Job description

Armanino is seeking an operations professional to oversee workplace services across multiple sites within Southern California. The role focuses on coordinating tickets, managing vendors, and ensuring smooth office operations with IT and facilities teams.

You will handle conference room tech, basic A/V tasks, and maintain real estate documentation while supporting project moves and site administration. Remote coordination and travel up to 30% may be required.