Workspace & Real Estate Coordinator - Flexible Office Ops

Armanino LLP; El Segundo (CA); On-site; USD 50,000 - 58,000; Full time

Benefits offered by this job

Medical, dental, vision

Generous PTO and paid sick time

Flexible work arrangements

401K with Profit Sharing

Wellness program

Generous parental leave

11 paid holidays

Job summary

Armanino LLP is seeking a Workspace Operations Coordinator to manage workplace requests, tickets, and vendor coordination across multiple sites. This role emphasizes structured workflows, timely updates, and collaboration with IT, facilities, and real estate teams.

The position requires strong organizational skills, attention to detail, and the ability to travel up to 30% for site visits and project support in Southern California.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.

Responsibilities

• Coordinate workspace operations by triaging requests, confirming scope, routing to the right resource, and tracking work via Wrike from intake through completion.
• Manage and maintain workplace tickets in ServiceNow, ensuring accurate entry, prioritization, status updates, follow-ups, and closure documentation.
• Coordinate vendors and building management for maintenance, repairs, and service visits: scheduling, site access, scopes of work, quotes, and confirmations, while communicating upcoming onsite work to minimize disruption.
• Conduct periodic workspace walkthroughs to identify maintenance issues, safety concerns, and experience gaps; document findings, initiate tickets, and coordinate remediation.
• Maintain accurate workspace and real estate documentation (vendor lists, building rules, floor plans/seat maps, maintenance schedules, service records, and basic purchase/expense tracking).
• Support workspace projects and move events (planning timelines, coordinating vendors, ordering, scheduling, and communications), including space reconfigurations, furniture changes, and office transitions.
• Assist with real estate and site administration activities (coordinating building access/badges/keys, supporting lease-critical date tracking, and maintaining site files with Finance, Legal, IT, and landlords).
• Partner with IT to coordinate conference room and workplace tech support; provide basic A/V meeting support as needed.
• Review project statements of work with guidance to support vendor selection, scope alignment, and documentation.
• Coordinate occasional special requests and one-off projects by arranging logistics and vendors and ensuring timely follow-through.
• Support additional offices as needed; travel up to 30% may be required for site visits, vendor meetings, or project coordination.

Skills

Communication

Attention to detail

Time management

Problem solving

Education

High school diploma or equivalent

Tools

Wrike

ServiceNow

Microsoft 365

Job description

Armanino LLP is seeking a Workspace Operations Coordinator to manage workplace requests, tickets, and vendor coordination across multiple sites. This role emphasizes structured workflows, timely updates, and collaboration with IT, facilities, and real estate teams.

The position requires strong organizational skills, attention to detail, and the ability to travel up to 30% for site visits and project support in Southern California.