Coordinator, Workspace & Real Estate

Armanino; Pasadena (CA); Vor Ort; USD 50.000 - 58.000; Vollzeit

Benefits dieser Stelle

Medical coverage

Dental coverage

Vision coverage

Paid time off (PTO)

401K with company match

Wellness program

Parental leave

11 paid holidays

Zusammenfassung

Armanino is seeking a facilities and workplace operations professional to coordinate workspace requests, manage tickets, and support multiple sites in a fast-paced environment.

Responsibilities include vendor coordination, site administration, conference room IT coordination, and project support, with occasional travel up to 30% to sites and vendor meetings.

Qualifikationen

• Minimum of 2 years of experience in workplace operations, facilities coordination, office management, real estate administration, or similar.
• Experience supporting multiple sites preferred.
• Ability to triage workplace requests, define scope, and coordinate timely resolution.
• Structured workflows and tracking work in systems with attention to detail.

Aufgaben

• Coordinate workspace operations by triaging requests and routing to the right resources.
• Manage workspace tickets and ensure updates and closure documentation.
• Coordinate vendors and building management for maintenance and service visits.
• Conduct periodic workspace walkthroughs to identify issues and coordinate remediation.
• Maintain workspace and real estate documentation including floor plans and service records.
• Support workspace projects and move events, including scheduling and communications.
• Assist with real estate site administration, e.g., badges and lease-tracking.
• Coordinate conference room and workplace technology support with IT.
• Review SOWs to support vendor selection and scope alignment.
• Coordinate special requests and one-off projects with logistics and vendors.
• Support other offices as needed; travel up to 30% may be required.

Kenntnisse

Ticketing systems

Vendor management

Facilities operations

Cross-functional communication

Ausbildung

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

ServiceNow

Wrike

Microsoft 365

Jobbeschreibung

At Armanino, you determine your career path. This means it's possible to pursue challenges you are passionate about, in industries you care about.

Armanino is proud to be Among the top 20 Largest Accounting and Consulting Firms in the Nation and one of the Best Places to Work. We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network. We want you to integrate all aspects of your life with your career.

At Armanino, we know you don’t check-out of life when you check-in at work. That’s why we've created a unique work environment where your passions, work, and family & friends can overlap. We want to help you achieve growth by giving you access to a network of smart and supportive people, willing to listen to your ideas.

Job Responsibilities

• Coordinate workspace operations by triaging requests, confirming scope, routing to the right resource (vendor, building services, or internal partner), and tracking work via Wrike (project management software) from intake through completion.
• Manage and maintain workplace tickets in ServiceNow (or similar), ensuring accurate entry, prioritization, status updates, follow-ups, and closure documentation.
• Coordinate vendors and building management for maintenance, repairs, and service visits: scheduling, site access, scopes of work, quotes, and confirmations, while communicating upcoming onsite work to minimize disruption. May be asked to complete these repairs/installations yourself rather than outsourcing
• Conduct periodic workspace walkthroughs (as needed) to identify maintenance issues, safety concerns, and experience gaps; document findings, initiate tickets, and coordinate remediation.
• Maintain accurate workspace and real estate documentation (vendor lists, building rules, floor plans/seat maps as applicable, maintenance schedules, service records, and basic purchase/expense tracking).
• Support workspace projects and move events (planning timelines, coordinating vendors, ordering, scheduling, and communications), including space reconfigurations, furniture changes, and office transitions.
• Assist with real estate and site administration activities (as assigned), such that coordinating building access/badges/keys, supporting lease‑critical date tracking, and maintaining site files in partnership with Finance, Legal, IT, and landlord’s/property managers.
• Partner with IT to coordinate conference room and workplace technology support (log issues, schedule service, track to resolution, and communicate updates); provide basic A\/V meeting support as needed.
• Review project statements of work (SOWs) with guidance to support vendor selection, scope alignment, and documentation.
• Coordinate occasional special requests and one‑off projects (e.g., deliveries, onsite appointments, leadership support) by arranging logistics and vendors and ensuring timely follow‑through.
• Support additional offices as needed; occasional travel up to 30% may be required for site visits, vendor meetings, or project coordination.

Requirements

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Minimum of 2 years of experience in workplace operations, facilities coordination, office management, real estate administration, or similar; experience supporting multiple sites preferred.
• Demonstrated ability to triage workplace requests, define/confirm scope, and coordinate timely resolution through vendors, building teams, and internal partners.
• Comfort working in structured workflows and tracking work in systems (ticketing tools, spreadsheets, shared documentation), with strong attention to detail and a commitment to consistent, high-quality results.
• Basic familiarity with conference room technology and A\/V concepts; able to coordinate troubleshooting with IT and support simple meeting set-ups when needed.
• Able to work in a fast‑paced environment—prioritizing and managing multiple tasks, meeting deadlines, and flagging constraints early when timelines may shift.
• Consistent, clear communication with both the in‑office team and remote partners/stakeholders.
• Strong follow‑through and accountability—provides timely updates, closes loops, and can own assigned workstreams end‑to‑end with minimal oversight.
• Experience using a ticketing system (e.g., ServiceNow) and maintaining documentation that supports reporting, audits, and consistent service delivery.
• Intermediate experience with Microsoft 365 (Outlook, Teams, Excel, Word) and comfort producing simple reports, trackers, and status summaries.
• Proactive, self‑motivated, and solutions‑oriented; able to anticipate needs, identify risks, and drive issues to resolution.
• Ability to work in an office environment and be onsite as needed for coordination, walkthroughs, and project support; this role is primarily non‑physical and does not require routine hands‑on repair work.
• Willingness and ability to travel up to 30% (as needed) between assigned offices for site visits, vendor coordination, and project support.

"Armanino" is the brand name under which Armanino LLP and Armanino Advisory LLC, independently owned entities, provide professional services in an alternative practice structure in accordance with law, regulations, and professional standards. Armanino LLP is a licensed independent CPA firm that provides attest services, and Armanino Advisory LLC and its subsidiary entities provide tax, advisory, and business consulting services. Armanino Advisory LLC and its subsidiary entities are not licensed CPA firms.

Armanino provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Armanino complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Armanino expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Armanino employees to perform their job duties may result in discipline up to and including discharge.

Armanino does not accept unsolicited candidates, referrals, or resumes from any staffing agency, recruiting service, sourcing entity, or third‑party paid service at any time. Any referrals, resumes, or candidates submitted to Armanino or any employee or owner of Armanino without a pre‑existing agreement signed by both parties covering the submission will be considered the property of Armanino and not subject to any fees or charges. For existing agreements, a role must be approved and open to external search; otherwise, unsolicited and unapproved submittals and referrals will be considered Armanino property and free of fees. In addition, Talent Acquisition is the sole point of contact, and contacting others in our organization without Talent Acquisition’s knowledge will result in termination of contract.

Certain states require us to disclose the pay range and benefits summary for job openings. Southern California residents, the compensation range for this position: $36.00-$42.00/hr. Compensation may vary based on skills, role, and location. Eligible employees at certain levels can participate in a discretionary long‑term financial incentive plan, subject to plan participation rules.

Armanino has a robust offering of benefits, including:

• Medical, dental, vision
• Generous PTO plan and paid sick time
• Flexible work arrangements
• 401K with Profit Sharing
• Wellness program
• Generous parental leave
• 11 paid holidays

For positions based in San Francisco, consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.

For Individuals who would be working within the City of Los Angeles, Armanino will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

To view our Consumer Notice at Collection for job applicants, please visit: https://www.armanino.com/terms/ccpa-employee-notice/

We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network.

We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network.