Workspace Experience Coordinator

Marvin-62abfd9; Fargo (ND); On-site; USD 43,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Paid parental leave

401(k) retirement match

Wellbeing account

Better Living Day

Job summary

Marvin seeks a Workspace Experience Coordinator to welcome visitors, manage front-of-house operations, and support leadership with administrative tasks at one of its Fargo facilities. You will coordinate internal events, maintain facilities standards, and partner with HR on recognition programs, while promoting Marvin’s culture and employee experience.

You will handle calendar management, travel logistics, meetings, and cross-functional support to create a welcoming, efficient workplace for

Qualifications

• Bachelor's or associate degree in business-related field preferred.
• Proficiency in Microsoft Office applications.
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.

Responsibilities

• Greet and assist visitors, guests, and employees with a welcoming presence.
• Serve as primary point of contact for facility requests, meetings, and events.
• Support the Plant Manager with calendar management, reports, and project tasks.
• Coordinate travel logistics for leadership and organize staff meetings.

Skills

Strong communication

Interpersonal skills

Organizational skills

Proactive mindset

Education

Bachelor's or Associate degree in business

Tools

Microsoft Office

Job description

Job Overview

As a Workspace Experience Coordinator, you will be the front-line brand ambassador at one of Marvin’s five manufacturing facilities in the Fargo area. You’ll create exceptional experiences for employees, guests, and leadership by managing front-of-house operations, coordinating internal events, and supporting the Plant Manager with high-level administrative tasks. Your role is essential in fostering a welcoming, efficient, and connected workplace culture.

Highlights of your role

Provide Exceptional Service

• Warmly welcome and assist visitors, guests, and employees.
• Address needs with attentive problem-solving and a positive presence.

Facility Coordination

• Serve as the primary contact for all facility-related requests, meetings, and events.
• Maintain high standards for the facility and enhance stakeholder experiences.

Operations Leadership Support

• Generate and distribute status reports, videos, and planning documents for the Plant Manager.
• Manage the Plant Manager’s calendar, reports and project support.
• Organize Operations Staff meetings, including scheduling, notetaking, and follow-up.
• Coordinate travel logistics, including flights, accommodations, and ground transportation for leadership.

Front Office Management and Administrative Support

• Oversee office supplies, camera monitoring, mail delivery, and other front office activities.
• Manage communication channels, data entry, filing, and general company email.
• Coordinate office equipment services and maintain office supply levels.

HR Collaboration

• Partner with HR and leadership to implement recognition programs.
• Manage merchandise sales and supply inventory.
• Greet and assist interview candidates with assessments and interviews.

Internal Culture Promotion

• Collaborate with cross functional teams to support internal events and experiences that strengthen Marvin’s culture.

What You Bring:

• Strong communication and interpersonal skills
• Exceptional organizational and multitasking abilities
• Discretion, sound judgment, and a proactive mindset
• Passion for creating positive workplace experiences

You're a good fit if you have (or if you can)

Bachelor's or associate degree in a business-related field preferred; or equivalent experience. Proficiency in Microsoft Office applications.

We invite you to See Yourself at Marvin

From people to products, Marvin is committed to creating better ways of living. When you join this family‑owned and‑led window and door company, you belong to a community full of opportunities.

For more than a century, we’ve been at the forefront of designing, building, and engineering premium, award‑winning products. Today, Marvin is also proud to have been named a Top Large Employer by Forbes Magazine two years in a row, in 2024 and 2025. With operations in 19 cities across North America, we manufacture Marvin’s quality products, including Infinity Replacement Windows and Doors, and TruStile Doors.

Together, we uphold our values and foster a culture where safety and the wellbeing of our people comes first. We take a better living approach with benefits to support you at work and beyond. From day one, you will enjoy health insurance, paid holidays, paid parental leave, a 401(k) retirement savings match and more!

Some of our unique and most popular benefits include:

• $300 annual wellbeing account to spend on what helps you feel happy + healthy
• Better Living Day! (a paid day off to go have some fun)
• Annual profit sharing – recognizing everyone’s contribution to Marvin’s success
• Giving at Marvin – participate in organized volunteer opportunities
• Brighter Days Fund – financial support from your colleagues and the Marvin family during personal hardships

Join the more than 8,000 Marvin team members to experience these benefits and more.

Marvin is an Equal Opportunity Employer

Marvin is committed to creating an inclusive environment for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable laws. Applicants requiring reasonable accommodation for any part of the application and hiring process may contact us at [e-mail].