Learning Experience Coordinator

Marvin; Warroad (MN); On-site; USD 30,000 - 40,000; Full time

Job summary

Marvin is looking for a Learning Experience Coordinator to support Destination Marvin and other learning events. You’ll schedule experiences, manage travel and lodging, and act as the primary contact for participants.

You will collaborate with the Learning Experience Manager and Facilitators to design agendas, secure spaces, and coordinate transportation. Strong communication, organization, and project management skills are essential.

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum of 3 years of experience planning and organizing events or similar experience.
• Experience using project management tools with Asana, Salesforce or related CRM platform preferred.
• Experience with Microsoft Excel and Word.

Responsibilities

• Coordinate communications, logistics, and performance tracking for Destination Marvin events.
• Manage event details and timelines, ensuring visibility and inclusion for all key stakeholders.
• Maintain data in systems such as Salesforce, Marketing Cloud, and Asana.
• Coordinate pre-event planning, including project intake and stakeholder meetings.
• Arrange travel, lodging, and event logistics for Marvin Experiences participants, facilitators, and guests.
• Provide on-site support and ensure smooth scheduling and accommodations.
• Collaborate with the Learning Experience Manager and Facilitators to deliver impactful participant experiences.
• Assist in creating and distributing post-event materials.
• Monitor and manage event budgets.
• Support setup, teardown, and dining space preparation for Destination Marvin events.
• Track project progress and identify areas for improvement.

Skills

Relationship management

Communication

Initiative

Independent work

Problem solving

Influencing

Vendor contracts

Organization

Time management

Project management

Persuasion

Education

Bachelor’s degree or equivalent experience

Tools

Asana

Salesforce

CRM tools

Excel

Word

Job description

Job Overview

The Marvin Learning Experience Coordinator provides support to Destination Marvin and other learning events and experiences. This includes monitoring and scheduling of experience requests, the creation and maintenance of monthly trip schedules, scheduling and coordination of travel, lodging, and events for groups attending the Warroad Experience. They will also serve as the primary contact for participants including collecting the purpose of the trip, assisting in the creation of the group’s custom agenda and coordinating communication with the groups and stakeholders.

The Marvin Learning Experience Coordinator will collaborate with the Learning Experience Manager and Learning Experience Facilitators to create agendas, ensure space and facilitators are scheduled for events and tours and help with transportation logistics. They will also play a key role in gathering feedback, post event follow-up and tracking and reporting on attendance. This role is ideal for an individual who excels in a dynamic, fast-paced environment and has the passion to drive projects forward while adeptly navigating challenging situations.

Highlights of your role

• Coordinate communications, logistics, and performance tracking for Destination Marvin events.
• Manage event details and timelines, ensuring visibility and inclusion for all key stakeholders.
• Maintain accurate data in systems such as Salesforce, Marketing Cloud, and Asana.
• Coordinate pre-event planning, including project intake and stakeholder meetings.
• Arrange travel, lodging, and event logistics for Marvin Experiences participants, facilitators, and guests.
• Provide on-site support and ensure smooth scheduling and accommodations.
• Collaborate with the Learning Experience Manager and Facilitators to deliver impactful participant experiences.
• Assist in creating and distributing post-event materials.
• Monitor and manage event budgets.
• Support setup, teardown, and dining space preparation for Destination Marvin events.
• Ensure event spaces are staged to create a welcoming and professional atmosphere.
• Track project progress, identify areas for improvement, and recommend solutions to maintain timelines.

You're a good fit if you have (or if you can)

• Superior relationship management and communication skills with the ability to collaborate effectively and partner well with others in order to build strong and trusting relationships.
• Proven ability to communicate ideas and insights in person, virtually, and in writing, succinctly and with impact, understanding what is relevant vs. what is “noise” to the audience.
• Strong initiative and solid judgment abilities/skills; must display a balanced, objective approach and sound judgment when recommending a course of action.
• Ability to work independently and with a sense of urgency.
• Demonstrated effective problem-solving and decision-making skills.
• Strong influencing skills when recommending and implementing solutions with business partners.
• Strong understanding of vendor contracts and invoicing practices
• Superior organizational and time management skills, attention to detail
• Project management skills and ability to juggle and prioritize multiple responsibilities.
• Strong persuasion skills with the ability to influence stakeholders

Also want to make sure you have

• Bachelor’s degree in a relevant field or equivalent experience
• Minimum of 3 years of experience planning and organizing events or similar experience.
• Experience using project management tools with Asana, Salesforce or related CRM platform preferred
• Experience with Microsoft Excel and Word

We invite you to See Yourself at Marvin

From people to products, Marvin is committed to creating better ways of living. When you join this family-owned and -led window and door company, you belong to a community full of opportunities.

For more than a century, we’ve been at the forefront of designing, building, and engineering premium, award-winning products. Today, Marvin is also proud to have been named a Top Large Employer by Forbes Magazine two years in a row, in 2024 and 2025. With operations in 19 cities across North America, we manufacture Marvin’s quality products, including Infinity Replacement Windows and Doors, and TruStile Doors. Together, we uphold our values and foster a culture where safety and the wellbeing of our people comes first.

We take a better living approach with benefits to support you at work and beyond. From day one, you will enjoy health insurance, paid holidays, paid parental leave, a 401(k) retirement savings match and more!

Some of our unique and most popular benefits include:

• $300 annual wellbeing account to spend on what helps you feel happy + healthy
• Better Living Day! (a paid day off to go have some fun)
• Annual profit sharing – recognizing everyone’s contribution to Marvin’s success
• Giving at Marvin – participate in organized volunteer opportunities
• Brighter Days Fund – financial support from your colleagues and the Marvin family during personal hardships

Join the more than 8,000 Marvin team members to experience these benefits and more.

Marvin is an Equal Opportunity Employer

Marvin is committed to creating an inclusive environment for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable laws. Applicants requiring reasonable accommodation for any part of the application and hiring process may contact us at [e-mail].

Compensation

$22/hr - $29/hr