Workplace & Space Planner

Moss & Associates; Fort Lauderdale (FL); On-site; USD 70,000 - 110,000; Full time

Job summary

Moss & Associates in the United States is seeking a Workplace & Space Planner to lead space planning for the 750+ employee corporate headquarters. You will design with CAD/BIM, analyze headcount, and coordinate with architects, IT, and facilities.

The role emphasizes data-driven space analytics, occupancy reporting, and creating efficient, engaging work environments while ensuring ADA and building code compliance.

Qualifications

• Bachelor's degree in interior design, architecture, urban planning, facilities management, or related field required.
• NCIDQ, LEED AP, or CFM designation preferred.
• 3+ years of corporate space planning or facilities management experience.
• Experience managing space for a large-scale corporate environment (500+ employees preferred).

Responsibilities

• Develop, maintain, and optimize space plans using CAD/BIM and CAFM/IWMS platforms.
• Translate headcount projections into actionable floor plan configurations.
• Coordinate interior design concepts with architects and project managers.
• Support MAC processes and moves, adds, and changes with minimal disruption.
• Produce utilization reports, dashboards, and space efficiency analyses.

Skills

Analytical Thinking

Communication

Education

Bachelor's degree in Interior Design/Architecture/Facilities Management

NCIDQ / LEED AP / CFM designation preferred

Tools

AutoCAD

Revit

Excel

PowerPoint

Teams

Occupancy analytics tools

Job description

About the job

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company's diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation's top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.

Position Summary

The Workplace & Space Planner is responsible for the planning, design coordination, and ongoing management of space utilization at our corporate headquarters housing 750+ employees. This role serves as the primary point of contact for all space-related decisions, translating business needs into efficient, functional, and engaging workplace solutions. The ideal candidate balances data-driven space analytics with a strong understanding of employee experience and operational efficiency.

Key Responsibilities

• Space Planning & Design
  • Develop, maintain, and optimize comprehensive space plans for the corporate headquarters using CAD/BIM and CAFM/IWMS platforms
  • Translate headcount projections, departmental growth plans, and workforce strategies into actionable floor plan configurations
  • Coordinate interior space design concepts with external architects, interior designers, and project managers
  • Support space allocation processes including seat assignments, neighborhood planning, and hoteling/hybrid workspace strategies
  • Assist with moves, adds, and changes (MAC) for headquarters employees, ensuring minimal disruption to business operations
• Space Data & Analytics
  • Maintain accurate, real-time space inventory and occupancy data within the CAFM/IWMS system
  • Produce regular utilization reports, occupancy dashboards, and space efficiency analyses to inform leadership decisions
  • Benchmark space performance against industry standards and identify opportunities to improve density, collaboration, and flexibility
  • Provide data-driven recommendations for space consolidation, reconfiguration, or expansion
• Stakeholder Collaboration
  • Partner with HR, IT, Finance, and Business Unit leaders to anticipate headcount changes and align space plans with organizational needs
  • Serve as the primary point of contact for department heads navigating space requests, team relocations, and workplace needs
  • Collaborate with the IT and AV teams to ensure technology infrastructure aligns with space design (conference room tech, power, connectivity)
  • Support leadership with scenario planning and "what-if" analysis for potential real estate transactions or organizational restructuring
• Project Coordination
  • Coordinate small-to-mid-scale renovation and reconfiguration projects from scope definition through completion
  • Coordinate with contractors, furniture vendors, and building management to execute space projects on time and within budget
  • Maintain project tracking logs and communicate status updates to stakeholders throughout project lifecycle
• Standards & Compliance
  • Develop and enforce space planning standards, furniture standards, and workplace guidelines aligned with company brand and culture
  • Ensure all space plans comply with ADA, building codes, fire egress requirements, and OSHA workplace regulations
  • Maintain up-to-date as-built drawings and floor plan documentation

Qualifications

• Education
  • Bachelor's degree in Interior Design, Architecture, Urban Planning, Facilities Management, or a closely related field required
  • NCIDQ certification, LEED AP, or CFM (Certified Facility Manager) designation preferred
• Experience
  • 3+ years of related experience in corporate space planning, workplace design, or facilities management
  • Demonstrated experience managing space for a large-scale corporate environment (500+ employees preferred)
  • Proven track record managing MAC processes in a fast-paced, dynamic organization
  • Experience with hybrid workplace strategy development is highly desirable
• Technical Skills
  • Technology Proficiency in AutoCAD, Revit, or other systems for space planning
  • Proficiency in Microsoft Office Suite including Excel (pivot tables, data analysis), PowerPoint, and Teams
  • Familiarity with space utilization sensors or badge-based occupancy analytics tools is a plus
  • General understanding of building systems (HVAC, electrical, structured cabling) as they relate to space planning
• Core Competencie s
  • Analytical Thinking - Ability to interpret complex data sets and translate insights into strategic recommendations
  • Communication - Strong