Workplace & Space Planner

Moss & Associates LLC; Florida; On-site; USD 70,000 - 110,000; Full time

Job summary

Moss & Associates, a national construction firm, seeks a Workplace & Space Planner for its headquarters housing 750+ employees. You will lead space planning, data analytics, and collaboration with HR, IT, and project teams to deliver efficient, engaging workplace solutions.

The role emphasizes CAD/BIM proficiency, MAC coordination, and compliance with ADA and building standards, with on-site requirements at the corporate HQ in the United States.

Qualifications

• Bachelor's degree in Interior Design, Architecture, Urban Planning, Facilities Management, or a closely related field.
• 3+ years of corporate space planning or facilities management experience.
• Experience managing space for large-scale corporate environments (500+ employees preferred).

Responsibilities

• Develop, maintain, and optimize space plans for the corporate headquarters using CAD/BIM and CAFM/IWMS platforms.
• Translate headcount projections into actionable floor plan configurations.
• Coordinate interior space design concepts with external architects, interior designers, and project managers.
• Support space allocation processes including seat assignments, neighborhood planning, and hoteling/hybrid workspace strategies.
• Assist with moves, adds, and changes (MAC) for headquarters employees, ensuring minimal disruption to business operations.
• Maintain accurate, real-time space inventory and occupancy data within the CAFM/IWMS system.
• Produce regular utilization reports, occupancy dashboards, and space efficiency analyses to inform leadership decisions.
• Benchmark space performance against industry standards and identify opportunities to improve density, collaboration, and flexibility.
• Provide data-driven recommendations for space consolidation, reconfiguration, or expansion.
• Partner with HR, IT, Finance, and Business Unit leaders to anticipate headcount changes and align space plans with organizational needs.
• Serve as the primary point of contact for department heads navigating space requests, team relocations, and workplace needs.
• Collaborate with IT and AV teams to ensure technology infrastructure aligns with space design.
• Support leadership with scenario planning and what-if analyses for potential real estate transactions or organizational restructuring.
• Coordinate small-to-mid-scale renovation and reconfiguration projects from scope definition through completion.
• Coordinate with contractors, furniture vendors, and building management to execute space projects on time and within budget.
• Maintain project tracking logs and communicate status updates to stakeholders throughout project lifecycle.
• Develop and enforce space planning standards, furniture standards, and workplace guidelines aligned with company brand and culture.
• Ensure all space plans comply with ADA, building codes, fire egress requirements, and OSHA workplace regulations.
• Maintain up-to-date as-built drawings and floor plan documentation.

Skills

Analytical thinking

Communication

Project management

Relationship building

Problem solving

Education

Bachelor's degree in Interior Design/Architecture/Urban Planning/Facilities Mgmt

Tools

AutoCAD

Revit

Excel

PowerPoint

Teams

Job description

About the job

Company Overview Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company’s diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation’s top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.

Position Summary

The Workplace & Space Planner is responsible for the planning, design coordination, and ongoing management of space utilization at our corporate headquarters housing 750+ employees. This role serves as the primary point of contact for all space-related decisions, translating business needs into efficient, functional, and engaging workplace solutions. The ideal candidate balances data-driven space analytics with a strong understanding of employee experience and operational efficiency.

Key Responsibilities

Space Planning & Design

• Develop, maintain, and optimize comprehensive space plans for the corporate headquarters using CAD/BIM and CAFM/IWMS platforms
• Translate headcount projections, departmental growth plans, and workforce strategies into actionable floor plan configurations
• Coordinate interior space design concepts with external architects, interior designers, and project managers
• Support space allocation processes including seat assignments, neighborhood planning, and hoteling/hybrid workspace strategies
• Assist with moves, adds, and changes (MAC) for headquarters employees, ensuring minimal disruption to business operations

Space Data & Analytics

• Maintain accurate, real-time space inventory and occupancy data within the CAFM/IWMS system
• Produce regular utilization reports, occupancy dashboards, and space efficiency analyses to inform leadership decisions
• Benchmark space performance against industry standards and identify opportunities to improve density, collaboration, and flexibility
• Provide data-driven recommendations for space consolidation, reconfiguration, or expansion

Stakeholder Collaboration

• Partner with HR, IT, Finance, and Business Unit leaders to anticipate headcount changes and align space plans with organizational needs
• Serve as the primary point of contact for department heads navigating space requests, team relocations, and workplace needs
• Collaborate with the IT and AV teams to ensure technology infrastructure aligns with space design (conference room tech, power, connectivity)
• Support leadership with scenario planning and "what-if" analysis for potential real estate transactions or organizational restructuring

Project Coordination

• Coordinate small-to-mid-scale renovation and reconfiguration projects from scope definition through completion
• Coordinate with contractors, furniture vendors, and building management to execute space projects on time and within budget
• Maintain project tracking logs and communicate status updates to stakeholders throughout project lifecycle

Standards & Compliance

• Develop and enforce space planning standards, furniture standards, and workplace guidelines aligned with company brand and culture
• Ensure all space plans comply with ADA, building codes, fire egress requirements, and OSHA workplace regulations
• Maintain up-to-date as-built drawings and floor plan documentation

Qualifications

Education

• Bachelor's degree in Interior Design, Architecture, Urban Planning, Facilities Management, or a closely related field required

Certifications

• NCIDQ certification, LEED AP, or CFM (Certified Facility Manager) designation preferred

Experience

• 3+ years of related experience in corporate space planning, workplace design, or facilities management
• Demonstrated experience managing space for a large-scale corporate environment (500+ employees preferred)
• Proven track record managing MAC processes in a fast-paced, dynamic organization
• Experience with hybrid workplace strategy development is highly desirable

Technical Skills

• Technology Proficiency in AutoCAD, Revit, or other systems for space planning
• Proficiency in Microsoft Office Suite including Excel (pivot tables, data analysis), PowerPoint, and Teams
• Familiarity with space utilization sensors or badge-based occupancy analytics tools is a plus
• General understanding of building systems (HVAC, electrical, structured cabling) as they relate to space planning

Core Competencies

• Analytical Thinking — Ability to interpret complex data sets and translate insights into strategic recommendations
• Communication — Strong written and verbal skills; ability to present plans and proposals to senior leaders
• Project Management — Organized, detail-oriented, and capable of managing multiple projects with competing deadlines
• Relationship Building — Collaborative approach with the ability to influence without authority across departments
• Problem Solving — Creative and resourceful in identifying space solutions within real constraints (budget, footprint, timeline)

Working Conditions

• Office-based role at corporate headquarters; on-site presence required minimum 4 days per week
• Occasional after-hours availability required for large move events or critical project milestones
• Minimal travel to other company locations as needed (estimated <10%)

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Moss brings an honest, positive, and intelligent approach to our business that’s not readily found in the construction industry. This has created recognizable, sustainable, innovative, award-winning buildings and helped our company become one of the most respected and sought-after companies in the U.S. The Moss team of experts spans the country with offices in Hawai’i, California, Texas, and Florida. Customer satisfaction is our passion. We are focused on exceeding expectations with intelligent solutions and genuine relationships. We’ve combined our deep expertise with a renowned level of integrity and transparency—serving as the foundation for all we do.