Workplace Operations Specialist - Office Experience & Moves

CoStar Realty Information; Arlington (VA); On-site; USD 65,000 - 95,000; Full time

Job summary

CoStar Group in Arlington, VA, is seeking a hands-on Workplace Operations Specialist to support daily operations and the employee experience for ~650 staff. You will coordinate services, manage vendors, assist with space planning and moves, and partner with facilities teams to deliver a polished, safe, and high-functioning workplace.

The role reports to the Director of Corporate Real Estate and requires strong organizational and communication skills, with a proactive, detail-oriented approach to

Qualifications

• Bachelor's degree from an accredited college or university.
• 3+ years in corporate office operations, workplace services, facilities coordination, or related.
• Experience managing vendors and coordinating with employees, property management, or service teams.
• Strong organizational, communication, and problem-solving skills with ability to manage priorities.
• Proficiency with Microsoft Office.
• Ability to work in Arlington, VA office Monday–Friday.

Responsibilities

• Serve as a primary point of contact for employee workplace requests, ensuring issues are addressed promptly.
• Conduct regular workplace and brand walks to ensure office spaces meet standards for appearance and safety.
• Partner with property management, engineers, security, vendors, and service providers to resolve workplace issues.
• Manage workplace vendors, monitor service quality, secure proposals, coordinate access, and maintain records.
• Support seating assignments, occupancy tracking, and office moves in collaboration with the move manager.
• Coordinate employee communications related to workplace services and projects.
• Assist with office improvements and renovation projects and budget tracking.
• Coordinate office services and amenities, including meeting rooms and hospitality.
• Arrange internal office events with organizers and third-party providers.
• Process purchase orders and track expenses; support budgets and forecasts.

Skills

Organizational skills

Communication skills

Problem-solving

Vendor management

Education

Bachelor's degree

Tools

Microsoft Office

Job description

CoStar Group in Arlington, VA, is seeking a hands-on Workplace Operations Specialist to support daily operations and the employee experience for ~650 staff. You will coordinate services, manage vendors, assist with space planning and moves, and partner with facilities teams to deliver a polished, safe, and high-functioning workplace.

The role reports to the Director of Corporate Real Estate and requires strong organizational and communication skills, with a proactive, detail-oriented approach to