Workplace Specialist

CoStar Realty Information; Arlington (VA); On-site; USD 65,000 - 95,000; Full time

Job summary

CoStar Group in Arlington, VA, is seeking a hands-on Workplace Operations Specialist to support daily operations and the employee experience for ~650 staff. You will coordinate services, manage vendors, assist with space planning and moves, and partner with facilities teams to deliver a polished, safe, and high-functioning workplace.

The role reports to the Director of Corporate Real Estate and requires strong organizational and communication skills, with a proactive, detail-oriented approach to

Qualifications

• Bachelor's degree from an accredited college or university.
• 3+ years in corporate office operations, workplace services, facilities coordination, or related.
• Experience managing vendors and coordinating with employees, property management, or service teams.
• Strong organizational, communication, and problem-solving skills with ability to manage priorities.
• Proficiency with Microsoft Office.
• Ability to work in Arlington, VA office Monday–Friday.

Responsibilities

• Serve as a primary point of contact for employee workplace requests, ensuring issues are addressed promptly.
• Conduct regular workplace and brand walks to ensure office spaces meet standards for appearance and safety.
• Partner with property management, engineers, security, vendors, and service providers to resolve workplace issues.
• Manage workplace vendors, monitor service quality, secure proposals, coordinate access, and maintain records.
• Support seating assignments, occupancy tracking, and office moves in collaboration with the move manager.
• Coordinate employee communications related to workplace services and projects.
• Assist with office improvements and renovation projects and budget tracking.
• Coordinate office services and amenities, including meeting rooms and hospitality.
• Arrange internal office events with organizers and third-party providers.
• Process purchase orders and track expenses; support budgets and forecasts.

Skills

Organizational skills

Communication skills

Problem-solving

Vendor management

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Workplace Specialist

Job Description

Workplace Operations Specialist

Arlington, VA | In office, Monday-Friday

Who is CoStar Group?

CoStar Group (NASDAQ: CSGP) is a leading global provider of commercial and residential real estate information, analytics, and online marketplaces. Included in the S&P 500 Index, CoStar Group is on a mission to digitize the world's real estate, empowering all people to discover properties, insights and connections that improve their businesses and lives.

We have been living and breathing the world of real estate information and online marketplaces for over 35 years, giving us the perspective to create truly unique and valuable offerings to our customers. We've continually refined, transformed, and perfected our approach to our business, creating a language that has become standard in our industry, for our customers, and even our competitors. We continue that effort today and are always working to improve and drive innovation.

This is how we deliver for our customers, our employees, and investors. By equipping the brightest minds with the best resources available, we provide an invaluable edge in real estate.

Role Overview: Workplace Operations Specialist

CoStar Group is seeking a hands‑on, service-oriented Workplace Operations Specialist to support the daily operations and employee experience at our Arlington headquarters, serving approximately 650 employees.

Reporting to the Director of Corporate Real Estate, this individual will play an important role in ensuring our workplace operates efficiently, looks its best, and provides an exceptional experience for employees and visitors. The Workplace Operations Specialist will coordinate workplace services, manage vendors, support space planning and office moves, help oversee office amenities and events, and partner closely with property management, security, building engineers, and service providers.

This is a highly visible, hands‑on individual contributor role for someone who enjoys solving problems, managing multiple priorities, and taking ownership of the details that make a corporate workplace successful.

Responsibilities

• Serve as a primary point of contact for employee workplace requests, ensuring issues are addressed promptly and employees receive clear communication throughout the process.
• Conduct regular workplace and brand walks to ensure office spaces consistently meet CoStar Group standards for appearance, presentation, cleanliness, safety, and employee experience.
• Partner with property management, building engineers, security, vendors, and service providers to identify and resolve workplace and facilities issues.
• Manage workplace vendors, monitor service quality, address performance issues, obtain proposals, coordinate building access, and maintain service documentation.
• Support seating assignments, occupancy tracking, new‑hire workspace readiness, team changes, and office moves in partnership with the portfolio move manager.
• Coordinate employee communications related to workplace services, office moves, operational updates, and workplace projects.
• Support office improvements and renovation projects, including activity tracking, vendor coordination, and communication of workplace impacts.
• Coordinate office services and amenities, including meeting rooms, employee hospitality, and food and beverage service quality in partnership with service providers.
• Coordinate internal office events with event organizers and third‑party providers, confirming schedules, space requirements, and service arrangements.
• Submit purchase orders, coordinate invoice processing, track expenses, and assist with workplace budgets and forecasts.
• Maintain accurate seating plans, vendor records, workplace documentation, and operational reporting.
• Assist the Director of Corporate Real Estate with building ownership matters and services impacting CoStar Group's workplace and shared building areas.

Basic Qualifications

• Bachelor's degree from an accredited, not-for-profit college or university.
• Three or more years of experience in corporate office operations, workplace services, facilities coordination, corporate services, or a related environment.
• Experience managing vendors and coordinating with employees, property management, building engineers, security, or other building service teams.
• Strong organizational, communication, and problem-solving skills with demonstrated ability to manage competing priorities and follow through to resolution.
• Proficiency with Microsoft Office.
• Ability to work in our Arlington, Virginia office Monday through Friday.

Preferred Qualifications

• Experience supporting workplace operations within a large corporate office, headquarters, commercial real estate environment, or other high‑touch professional workplace.
• Experience coordinating office moves, seating assignments, space planning, or occupancy tracking.
• Experience with purchase orders, invoice processing, expense tracking, or budget support.
• Demonstrated exper