Workplace Operations Coordinator

IMG LIVE; Beverly Hills (CA); On-site; USD 31,684 - 41,328; Full time

Job summary

IMG LIVE is seeking a detail-oriented Workplace Operations Coordinator for our Beverly Hills office to ensure a safe, functional, and welcoming environment for employees and visitors. You will coordinate HVAC, lighting, access control, security, signage, decor, cleaning, and painting projects while ensuring regulatory safety standards are met.

Strong organizational and communication skills are essential. This role requires the ability to respond quickly to urgent facility issues and coordinate

Qualifications

• Previous experience in facilities management, office administration, or a related field.
• Strong organizational and multitasking skills.
• Ability to coordinate with external vendors and contractors.
• Basic knowledge of building systems (HVAC, plumbing, electrical).
• Excellent communication and problem‑solving skills.
• Ability to respond to urgent facility issues as they arise.

Responsibilities

• Monitor and maintain HVAC (A/C) systems, coordinating repairs and servicing as needed.
• Manage lighting systems throughout the facility, including bulb replacement, fixture repairs, and reporting.
• Oversee key inventory and distribution, including issuing, tracking, and recovering keys for employees and visitors.
• Administer access control systems, including badge programming, permissions management, and troubleshooting entry issues.
• Manage parking arrangements, including visitor parking and resolving parking-related concerns.
• Coordinate installation, removal, and maintenance of wall hangings, artwork, and décor.
• Schedule and oversee painting projects, including touch-ups and full repaints as needed.
• Maintain signage throughout the facility, including wayfinding, safety, and branding signage; coordinate updates and replacements.
• Conduct regular safety inspections, ensure compliance with workplace safety standards, and address hazards promptly.
• Manage furniture inventory, including ordering, assembly, repairs, and reconfiguration of workspaces.
• Oversee cleaning services and ensure all areas of the facility meet cleanliness standards.
• Coordinate plumbing repairs and maintenance, working with vendors as needed.
• Maintain breakroom supplies, equipment, and cleanliness.
• Support security operations, including monitoring systems, coordinating with security personnel, and responding to incidents

Skills

Facilities management

Vendor coordination

Organizational skills

Communication

Problem solving

Basic building systems

Emergency response

Job description

Overview

We are seeking a detail-oriented Workplace Operations Coordinator to participate in the day-to-day operations and maintenance of our office space, ensuring a safe, functional, and comfortable environment for all employees and visitors.

Job Responsibilities

• Monitor and maintain HVAC (A/C) systems, coordinating repairs and servicing as needed to ensure consistent climate control
• Manage lighting systems throughout the facility, including bulb replacement, fixture repairs, and reporting
• Oversee key inventory and distribution, including issuing, tracking, and recovering keys for employees and visitors
• Administer access control systems, including badge programming, permissions management, and troubleshooting entry issues
• Manage parking arrangements, including visitor parking and resolving parking-related concerns
• Coordinate installation, removal, and maintenance of wall hangings, artwork, and décor
• Schedule and oversee painting projects, including touch-ups and full repaints as needed
• Maintain signage throughout the facility, including wayfinding, safety, and branding signage; coordinate updates and replacements
• Conduct regular safety inspections, ensure compliance with workplace safety standards, and address hazards promptly
• Manage furniture inventory, including ordering, assembly, repairs, and reconfiguration of workspaces
• Oversee cleaning services and ensure all areas of the facility meet cleanliness standards
• Coordinate plumbing repairs and maintenance, working with vendors as needed
• Maintain breakroom supplies, equipment, and cleanliness
• Support security operations, including monitoring systems, coordinating with security personnel, and responding to incidents

Qualifications

• Previous experience in facilities management, office administration, or a related field
• Strong organizational and multitasking skills
• Ability to coordinate with external vendors and contractors
• Basic knowledge of building systems (HVAC, plumbing, electrical)
• Excellent communication and problem‑solving skills
• Ability to respond to urgent facility issues as they arise

Compensation

Hiring Rate Minimum: $22.50 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring Rate Maximum: $30.00 hourly

EEO Statement

WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.